Department Administrator II

Tulane University; New Orleans (LA); On-site; USD 65,000 - 90,000; Full time

Job summary

Tulane University in New Orleans seeks a Department Administrator II for the Department of Biostatistics and Data Science to lead financial and administrative operations. You will oversee budgets, payroll, purchasing, travel, and grants in collaboration with Research Administration, and supervise staff and students while ensuring policy compliance.

You will also act as a key liaison to university fiscal units and maintain signatory authority.

Qualifications

• Bachelor's degree with 3 years related work experience.
• Alternatively, high school diploma with 9 years related experience.
• Experience with university accounting and administrative systems preferred.

Responsibilities

• Oversee departmental budget, payroll, purchasing, travel.
• Manage grants and contracts in coordination with Research Administration.
• Supervise and evaluate staff and student workers.
• Serve as liaison to university fiscal and administrative units.
• Maintain signatory authority for departmental accounts.
• Ensure compliance with policies and procedures.

Skills

Budget management

HR policies

Supervisory experience

Microsoft Office

Communication

Team collaboration

Problem solving

Education

Bachelor's degree in Accounting

HS diploma +9 years

Tools

Microsoft Excel

Database software

Tulane accounting system

Job description

Job Description

The Department Administrator II for the Department of Biostatistics and Data Science oversees departmental operations and administrative functions, ensuring efficient and compliant management of fiscal, human resources, and operational activities. This position plans, directs, and manages budgetary and financial matters for all departmental accounts, including monitoring and administering grants and contracts in collaboration with the University's Research Administration Service Unit and in accordance with university and sponsor policies and procedures. The Department Administrator II serves as the primary liaison to university fiscal and administrative members and maintains signatory authority for departmental accounts, approving transactions related to budget management, payroll, purchasing, travel, and other operational activities. In partnership with the Department Chair, this position assists in the development and implementation of departmental fiscal goals, strategic initiatives, and operational objectives. This role is responsible for supervising, mentoring, and evaluating departmental staff and student workers; overseeing payroll, effort reporting, and human resources functions; and managing the recruitment, hiring, onboarding, and retention of staff and student employees. The Department Administrator II also provides operational continuity by serving as a resource and backup in the absence of key personnel for faculty, staff, and students during urgent situations.

Responsibilities

• Previous administrative management experience required, preferably within a higher education or academic environment
• Demonstrated ability to develop and manage budgets, reconcile accounts, and perform financial and fiduciary responsibilities with a high degree of integrity, confidentiality, and professionalism.
• Ability to implement and maintain departmental operational procedures and apply human resources policies and practices effectively. Knowledge of pre-award and post-award grant administration is preferred .
• Supervisory experience, strong organizational and problem-solving skills, and the ability to manage multiple priorities in a dynamic environment are required.
• Demonstrated ability to work effectively with individuals from diverse backgrounds and cultures.
• Proficiency with Microsoft Office applications and other standard business software is required
• Excellent interpersonal, organizational, written, and oral communication skills.
• Highly proficient computer skills; knowledge of standard computer applications: including Microsoft Office, and database software.
• Demonstrated ability to work independently and as a team member.
• Ability to work in academic setting, effectively interacting with diverse groups of people including students, faculty, and staff.
• Demonstrated ability to prioritize and competently manage a variety of activities with multiple deadlines; motivation and willingness to take initiative and full responsibility for selected activities.
• Problem identification and solving skills
• Demonstrated professionalism and diplomacy.

Qualifications

REQUIRED EDUCATION AND EXPERIENCE

• Bachelor's degree with 3 three years of directly related work experience.

Or

• High school diploma (or equivalent) with 9 years of directly related experience.

Preferred Qualifications

• Experience with Tulane University's accounting and administrative systems.
• Bachelor's Degree in Accounting.

About Us

Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person's race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane's employment or educational programs or activities. Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at 504-865-4748 or by email at [e-mail].