Operations Administrator

Paycom - ATS; Seattle, Northern (WA, KY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K

Paid holidays

PTO

Job summary

Botanical Designs LLC. is seeking an Operations Administrator to support daily operations, executive communications, and reporting. The ideal candidate will excel in Excel, manage multiple priorities, and help maintain accurate documentation and processes.

Responsibilities include coordinating cross-departmental activities, drafting executive communications, and delivering data-driven insights. Requires 3+ years in operations/administration and a related degree.

Qualifications

• Associate or bachelor’s degree preferred.
• 3+ years of operations/administration or executive support experience.
• Advanced Microsoft Excel skills and attention to detail.

Responsibilities

• Coordinate day-to-day operational activities across departments.
• Prepare executive-level reports, proposals, and internal communications.
• Analyze operational data and generate reports for decision-making.
• Manage calendars, scheduling, and vendor/procurement tracking.

Skills

Advanced Excel

Executive support

Calendar management

Education

Bachelor's degree or associate degree

Tools

Aspire ERP

Service Titan

Job description

# Operations AdministratorHot Job## Description**Company Overview**Botanical Designs and its affiliates are a creative and dynamic company specializing in interior and exterior landscaping, as well as seasonal holiday décor installations. Our mission is to transform commercial spaces into visually stunning environments that reflect beauty, festivity, and functionality. We are passionate about our work and committed to delivering high-quality design and installation services to our clients.**Summary Description:**The Operations Administrator is a highly organized and detail-oriented professional responsible for supporting daily business operations, executive communications, reporting, and administrative functions. This role serves as a critical link between leadership, operational teams, vendors, and clients by ensuring processes are efficient, documentation is accurate, and reporting is delivered at an executive level. The ideal candidate possesses exceptional written communication skills, advanced Microsoft Excel expertise, and the ability to manage multiple priorities in a fast-paced environment.**Job Duties and Responsibilities (Essential Functions):****Operational Support*** Coordinate and support day-to-day operational activities across departments.* Develop, implement, and maintain operational processes, procedures, and documentation.* Monitor workflows and identify opportunities to improve efficiency and productivity.* Assist leadership with project coordination, tracking deliverables, and meeting deadlines.* Maintain operational records, databases, and filing systems with a high degree of accuracy.**Executive Communications*** Prepare executive-level reports, presentations, business correspondence, proposals, and internal communications.* Draft, edit, and proofread professional documents for senior leadership and external stakeholders.* Create meeting agendas, record minutes, and track action items to completion.* Communicate professionally with executives, clients, vendors, and team members on behalf of leadership.**Data Analysis & Reporting*** Analyze operational data and provide actionable insights to management.* Generate recurring and ad hoc reports to support decision-making.* Ensure data integrity, accuracy, and consistency across reporting platforms.* Identify trends and recommend process improvements based on data analysis.**Administrative Management*** Manage calendars, schedules, and meeting coordination as required.* Support vendor management, contract tracking, and procurement processes.* Assist with budgeting, expense tracking, and operational forecasting.* Coordinate office administration functions and support special projects as assigned.* Maintain confidentiality of sensitive business and personnel information**Required Qualifications*** Associate or bachelor's degree in business administration, Operations Management, or a related field preferred.* 3+ years of experience in operations, administration, executive support, or a similar role.* Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint.* Excellent attention to detail and commitment to accuracy.* Ability to prioritize multiple projects and meet deadlines in a dynamic environment.* Strong interpersonal and professional communication skills.**Preferred Qualifications*** Advanced Excel skills, including:+ Advanced formulas and functions pivot tables+ Data validation and reporting automation* Experience with ERP, CRM, specifically Aspire or Service Titan project management systems.Compensation is commensurate with experience, qualifications, and demonstrated expertise in executive communications, operational administration, and advanced Excel reporting.**Benefits for Full Time Eligible Include:**Medical with contribution coverages on our health program as defined by planDental as defined by planVision as defined by plan401K as defined by planPaid Holidays as defined by company policyPersonal Time Off (PTO) based on the accrual allotment as defined by the company policy**Physical Requirements:**The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: While performing the duties of this job, the employee is regularly required to talk and/or hear. The employee is frequently required to sit, stand, walk; use hands to finger, handle or feel; and reach with hands and arms. Must have the ability to stand for extended periods of time.The employee is frequently required to climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 20-40 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Varied Field Environment performing outdoor work with moderate to occasional loud noise.This is a minimal description of duties and is not intended to describe, in detail, the multitude of tasks that may be assigned. As the nature of business demands change, so may the essential functions of this position.*Botanical Designs LLC. And affiliates is an Equal Opportunity Employer.**All offers of employment at Botanical Designs LLC. are contingent upon clear results from a background check.*