Operations Administrator

Encore Talent Solutions; Ashburn (VA); On-site; USD 45,000 - 65,000; Full time

Job summary

Encore Talent Solutions is seeking an organized Operations Administrator for a full-time onsite role in Ashburn, VA. The position focuses on coordinating and overseeing business operations to ensure efficiency and client satisfaction.

Responsibilities include preparing reports, organizing files, handling correspondence, and facilitating team meetings while collaborating with other departments and vendors. Strong problem-solving and communication skills are essential.

Qualifications

• Proven work experience as an Operations Administrator or similar role.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office and productivity software; strong communication.

Responsibilities

• Manage multiple tasks simultaneously to meet deadlines.
• Coordinate with departments and stakeholders for smooth operations.
• Design forms, manage files, and prepare internal/external correspondence.
• Draft reports and communicate with team, customers, and vendors.
• Analyze data to improve operational efficiency and address issues.
• Maintain high standards of accuracy and attention to detail.

Skills

Operations experience

Organizational skills

Microsoft Office Suite

Business operations knowledge

Written and verbal communication

Problem-solving

Attention to detail & multitasking

Education

Bachelor’s degree in Business Administration or Operations Management

Tools

Microsoft Office Suite

Job description

Encore Talent Solutions is currently seeking an Operations Administrator for a full time position located onsite in Ashburn, VA.

Our end client is looking for an organized and efficient Operations Administrator to coordinate and oversee their organization’s operations.

The ideal candidates are proficient in administrative tasks, have excellent problem-solving skills, and a strong understanding of business operations.

Ultimately, the role of the Operations Administrator is to ensure that their operations are efficient, effective and meet the needs of their clients and department.

Handle administrative tasks such as preparing reports, organizing and maintaining files, managing and filling out prepared forms, managing internal and external correspondence, and coordinating team meetings.

Responsibilities

• Manage multiple tasks simultaneously, prioritizing workload to meet strict deadlines.
• Liaise with other departments and stakeholders, ensuring smooth operations and effective collaboration.
• Managing files and records, designing forms, and other office procedures.
• Employ critical thinking to quickly identify and address operational issues and implement effective solutions.
• Effectively communicate through the drafting of reports, corresponding with team members and higher management, and while interacting with customers and vendors.
• Analyze and interpret data to make informed decisions that can improve operational efficiency.
• Demonstrate attention to detail to ensure that all work is completed accurately and to the highest standard.

Qualifications

• Proven work experience as an Operations Administrator or similar role
• Excellent organizational skills
• Intermediate to Expert level knowledge of the Microsoft Office Suite (Word, Excel, PowerPoint) and other productivity software
• Knowledge of business operations and procedures
• Excellent written and verbal communication skills
• Strong problem-solving abilities
• Detail-oriented with the ability to multitask
• Bachelor’s degree in Business Administration, Operations Management is a plus.

Encore Talent Solutions is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills, and experiences within our workforce.