Operations Administrator — Cross-Functional Ops Lead

kinetic Custom Trailers; Waco (TX); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Competitive Pay

Benefits

Growth Opportunities

Team Environment

Full-time

Regular Hours

Waco, TX location

On-site environment

Job summary

Kinetic Custom Trailers in Waco, TX is seeking an Operations Administrator to serve as the organizational backbone of the business. You will ensure accurate documentation, maintain production schedules, and coordinate across production, engineering, purchasing, finance, and administration.

This full-time on-site role requires attention to detail, strong ownership, and the ability to balance multiple priorities in a fast-paced industrial environment.

Qualifications

• 2+ years of administrative or operations support experience in manufacturing, construction, or a technical/industrial environment.
• College-level education or equivalent work experience in office administration or operational support.
• Intermediate proficiency in Microsoft Office (especially Excel); ERP experience preferred.
• Basic bookkeeping skills is an asset; help process vendor invoices and sales invoices in ERP.
• Strong time-management skills with the ability to handle multiple priorities under pressure.
• Exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Proven ability to work independently and collaboratively with technical teams.
• Always maintain confidentiality and professionalism.

Responsibilities

• Print and distribute engineering drawings, work orders, and quality documents.
• Maintain and update the production schedule.
• Track and enter production hours and job costing data using Excel and ERP systems.
• Coordinate document control, change notices, and workflow updates for production and engineering.
• Provide general administrative support across all cross-functional teams.
• Track and process purchase orders, invoices, and expense reports.
• Maintain organized digital and physical records for production and technical documents.
• Assist with vendor and customer communications as needed.
• Understand and comply with all PPE requirements at all times, work safely every day and encourage all team members to do the same.

Skills

Time management

Attention to detail

Communication skills

Independent work

Team collaboration

Confidentiality

Education

College-level education

Tools

Microsoft Excel

ERP systems

Job description

Kinetic Custom Trailers in Waco, TX is seeking an Operations Administrator to serve as the organizational backbone of the business. You will ensure accurate documentation, maintain production schedules, and coordinate across production, engineering, purchasing, finance, and administration.

This full-time on-site role requires attention to detail, strong ownership, and the ability to balance multiple priorities in a fast-paced industrial environment.