Operations Administrator

Jobless; Waco (TX); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Competitive pay

Benefits plan

Growth opportunities

Team environment

Full-time position

Job summary

Kinetic Custom Trailers in Waco, Texas, is seeking an Operations Administrator to serve as the organizational backbone across production, engineering, purchasing, finance, and administration. The role emphasizes accurate documentation, efficient scheduling, and cross-functional coordination in a fast-paced industrial setting.

You will handle light bookkeeping, track production hours and costs in ERP, manage purchase orders, and maintain organized records.

Qualifications

• Minimum 2 years of administrative or operations support experience in manufacturing, construction, or a technical/industrial environment.
• Intermediate proficiency in Microsoft Office, especially Excel; ERP experience preferred.
• Strong time-management skills with the ability to handle multiple priorities under pressure.
• Exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills.

Responsibilities

• Print and distribute engineering drawings, work orders, and quality documents.
• Maintain and update the production schedule.
• Track and enter production hours and job costing data using Excel and ERP systems.
• Coordinate document control, change notices, and workflow updates for production and engineering.
• Provide general administrative support across all cross-functional teams.
• Track and process purchase orders, invoices, and expense reports.
• Maintain organized digital and physical records for production and technical documents.
• Assist with vendor and customer communications as needed.
• Understand and comply with all PPE requirements at all times, work safely every day and encourage all team members to do the same.

Skills

Microsoft Office

Excel

ERP experience

Time management

Communication

Independence

Education

College-level education

Tools

ERP software

Job description

Great trailers are built in the shop, but they're backed by an organized office-make your mark here

At Kinetic Custom Trailers, we don't just build trailers-we build solutions that keep industries moving. Our Texas facility is growing quickly, and we're looking for a detail-oriented and proactive Operations Administrator to help us keep everything running smoothly across the business. As an Operations Administrator, you'll be the organizational backbone of our company. This position ensures accurate documentation, efficient scheduling, and smooth coordination across all cross-functional teams—including production, engineering, purchasing, finance, and administration. You'll also manage light bookkeeping and play a vital role in keeping processes efficient and communication clear across departments. If you thrive in a fast-paced environment, enjoy balancing details with big-picture organization, and want to grow your skills as our company expands, this is the role for you.

Key Responsibilities

• Print and distribute engineering drawings, work orders, and quality documents

• Maintain and update the production schedule

• Track and enter production hours and job costing data using Excel and ERP systems

• Coordinate document control, change notices, and workflow updates for production and engineering

• Provide general administrative support across all cross-functional teams

• Track and process purchase orders, invoices, and expense reports

• Maintain organized digital and physical records for production and technical documents

• Assist with vendor and customer communications as needed

• Understand and comply with all PPE requirements at all times, work safely every day and encourage all team members to do the same

Required Qualifications

• Minimum 2 years of administrative or operations support experience in manufacturing, construction, or a technical/industrial environment

• College-level education or equivalent work experience in office administration or operational support

• Intermediate proficiency in Microsoft Office (especially Excel); ERP experience preferred

• Basic bookkeeping skills is an asset; help process vendor invoices and sales invoice in ERP

• Strong time-management skills with the ability to handle multiple priorities under pressure

• Exceptional attention to detail and accuracy

• Excellent written and verbal communication skills

• Proven ability to work independently and collaboratively with technical teams

• Always maintain confidentiality and professionalism

What We Offer

• Competitive Pay: $18 - $25 per hour, based on experience

• Benefits: Comprehensive Benefit Plan, paid holidays and paid time off

• Growth Opportunities: Potential to advance into production planning, operations management, or procurement

• Team Environment: Work closely with production and engineering teams in a collaborative, fast-paced environment

• Stability: Full-time, permanent position with consistent hours

Schedule & Work Details

• Hours: Full-time, Monday to Friday, 8:00 AM - 4:30 PM

• Location: Waco, Texas

• Environment: On-site, office-based role within an industrial manufacturing facility

About Kinetic Custom Trailers

Join a team where innovation meets craftsmanship - Welcome to Kinetic Custom Trailers.
At KINETIC, we don't just build trailers, we engineer custom solutions that push the boundaries of design, functionality, and quality. As a leader in the custom trailer manufacturing industry, we take pride in creating smart, efficient designs that meet the unique needs of every client, no matter how complex or specialized.

Backed by nearly a decade of proven success at our long-standing Canadian headquarters, we're bringing that momentum to Waco-opening fresh opportunities for skilled, driven people to grow with us. Whether you're on the shop floor, behind a CAD screen, or working with customers, you'll be part of a company that values excellence, adaptability, and forward-thinking.