Operations Administrator

New York University; New York (NY); On-site; USD 70,000 - 85,000; Full time

Job summary

New York University seeks an administrative professional to support the Chair and Department of Occupational Therapy. You will coordinate finance, HR, academic operations, and communications in partnership with the Administrative Director, ensuring smooth day-to-day department operations.

You will assist with course scheduling, enrollment data, adjunct onboarding, and faculty recruitment activities. Strong communication, organization, and budget skills are essential.

Qualifications

• Bachelor's degree required.
• 2+ years of administrative experience supporting office operations.
• Experience managing budgets and monitoring expenditures.
• Experience supervising staff and coordinating events.
• Administrative liaison with other offices at all levels.

Responsibilities

• Provide operational and administrative support to the Chair and Department of Occupational Therapy.
• Coordinate departmental processes related to finance, HR, academic operations, and communications.
• Support financial activities including purchasing, reimbursement requests, and expense tracking.
• Coordinate academic operations including course scheduling and enrollment data.
• Manage onboarding for adjunct faculty and liaise with Faculty Affairs on recruitment, tenure, and promotion.

Skills

Interpersonal skills

Communication

Organization

Budget management

Problem solving

Education

Bachelor's Degree

Tools

Excel

Microsoft Office

Job description

Position Summary

Provide operational and administrative support to the Chair and Department of Occupational Therapy in partnership with the Administrative Director, coordinating departmental processes related to finance, human resources, academic operations, and communications. Support the Administrative Director in implementing departmental priorities and managing the day-to-day administration of department operations. Provide administrative support for departmental financial activities, including processing purchasing and reimbursement requests, maintaining account documentation, and tracking expenses. In collaboration with the Chair, Administrative Director, and Program Directors, coordinate academic operations, including course scheduling, and compile and maintain student enrollment data to support departmental planning, reporting, and operational decision-making. Coordinate appointment and onboarding processes for adjunct faculty and serve as the departmental liaison with the Steinhardt Faculty Affairs Office to support full-time faculty recruitment administration, tenure, and promotion processes.

Qualifications

Required Education: Bachelor's Degree

Required Experience: 2+ years of administrative experience providing support for office operations; managing budgets and monitoring expenditures; supervising staff, events planning; and serving as administrative liaison with other organizational offices at all levels.

Preferred Experience: 1+ years Experience in a university or college setting.

Required Skills, Knowledge and Abilities: Excellent interpersonal, communication, and organization skills. Ability to understand budgets, solve problems and communicate effectively to a diverse population. Proficiency in standard office software.

Preferred Skills, Knowledge and Abilities: Intermediate Excel skills. Experience using social media and survey platforms, such as Qualtrics. Demonstrated problem solving skills. Demonstrated written communication skills. Demonstrates a high level of accuracy, even under pressure. Demonstrates ability to plan and organize projects including schedules, budgets, and project deliverables.

Additional Information

In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $70,000.00 to USD $84,700.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.

NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status or any other legally protected basis. All interested persons are encouraged to apply at all levels.