Administrative Manager, SVP Suite

New York University; New York (NY); On-site; USD 72,000 - 88,000; Full time

Job summary

New York University is seeking an Administrative Manager for the University Development and Alumni Relations (UDAR). The role involves overseeing daily operations, managing schedules, and supporting donor interactions. Candidates should have a Bachelor's Degree and 2+ years of relevant experience, ideally in an academic or non-profit setting. Strong skills in office management, communication, and organization are essential. The position allows for hybrid work, with a salary range of $72,000 to $88,000 annually.

Qualifications

• 2+ years relevant experience or equivalent combination of experience and education.
• Experience with budget administration and office management.
• Strong analytical and problem-solving skills.

Responsibilities

• Oversee daily office operations of the SVP Suite.
• Provide administrative support including scheduling and documentation.
• Manage donor interaction reporting and financial documentation.

Skills

Office management

Verbal communication

Written communication

Organizational skills

Time management

Analytical skills

Microsoft Office Suite

Education

Bachelor's Degree

Tools

Financial software

Job description

Position Summary

University Development and Alumni Relations (UDAR) is dedicated to soliciting the private funding necessary to support the strategic goals of the University in teaching, learning, and research. The personnel of UDAR work university-wide as well as within individual schools and colleges of the University to discover, motivate, cultivate, solicit, and steward alumni, parents, faculty, and friends for immediate, long-range, and future financial support, through gifts and pledges to the University, for critical operations such as student aid, faculty support, academic and research program development, and facilities and infrastructure. UDAR's endeavors raise funds for immediate University use and also for the University's endowment.

The Administrative Manager oversees the daily office operations of the SVP Suite. Provide support through management operations pertaining to confidential scheduling, gift administration, and administrative services. Directly support the suite through calendar management, event support, donor interaction reporting, financial documentation, travel arrangements, and administrative responsibilities. Oversee the insertion of contact reports, claiming of wires for top prospects, and data maintenance.

UDAR encourages work-life integration for our employees, therefore this position is eligible for a hybrid work arrangement.

Qualifications

Required Education: Bachelor's Degree

Required Experience: 2+ years relevant experience or equivalent combination of experience and education

Must include experience with budget administration, office management, planning and implementing activities and events

Preferred Experience: 3+ years related experience in an academic or non-profit setting

Knowledge of fundraising and relationship management systems

Required Skills, Knowledge and Abilities: Expertise in office management, administrative processes, and systems

Excellent verbal and written communication skills, with the ability to interact effectively with senior executives, clients, and team members

Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously

Ability to meet deadlines

A demonstrated ability to excel in a fast-paced environment with competing priorities, while remaining adaptable and proactive

Strong analytical and problem-solving skills, with a proactive approach to identifying and resolving issues

Exceptional attention to detail and accuracy

Proficiency in office software (e.g., Microsoft Office Suite) and experience with financial software (travel and expense platforms, etc.) and databases

Strong interpersonal skills, with the ability to build and maintain effective working relationships

Additional Information

In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $72,000.00 to USD $88,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.

NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.