Operations Administrator

Jobs for Humanity; Los Angeles (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Jobs for Humanity is seeking an organized Operations Administrator and Co-ordinator in Los Angeles to support daily business functions. You will manage administrative tasks, coordinate operational activities, and facilitate cross-department communication to keep workflows smooth.

The role requires strong Microsoft Office proficiency, CRM familiarity, and excellent English communication. This paid position offers opportunities to develop operations skills within a supportive team.

Qualifications

• Strong computer literacy and organisational skills.
• Experience with CRM and sales administration processes preferred.
• Excellent written and verbal English communication.
• Ability to quickly adapt to new programmes and systems.

Responsibilities

• Oversee and coordinate daily operational activities to ensure smooth workflow
• Manage sales administration processes, including processing orders and maintaining accurate records
• Utilise CRM software to update customer information and track interactions
• Prepare reports and presentations using Microsoft Word, PowerPoint, and Excel
• Support the team with general administrative duties such as filing, data entry, and correspondence
• Liaise with clients and internal teams via email and telephone to facilitate effective communication
• Assist in organising meetings, scheduling appointments, and managing calendars using Microsoft Outlook
• Maintain organisational systems to improve efficiency and productivity

Skills

MS Office

CRM software

Administrative experience

English communication

Computer literacy

Time management

Customer service

Independent worker

Job description

We are seeking a highly organised and proactive Operations Administrator and Co-ordinator to support our daily business functions. This role involves managing administrative tasks, coordinating operational activities, and ensuring seamless communication across departments. The ideal candidate will possess strong computer literacy, excellent organisational skills, and effective communication abilities to contribute to the efficiency of our operations. This is a paid position suitable for individuals with relevant administrative experience eager to develop their career. you will be working alongside with other administrator to ensure the smooth running of the business and management.

Responsibilities

• Oversee and coordinate daily operational activities to ensure smooth workflow
• Manage sales administration processes, including processing orders and maintaining accurate records
• Utilise CRM software to update customer information and track interactions
• Prepare reports and presentations using Microsoft Word, PowerPoint, and Excel
• Support the team with general administrative duties such as filing, data entry, and correspondence
• Liaise with clients and internal teams via email and telephone to facilitate effective communication
• Assist in organising meetings, scheduling appointments, and managing calendars using Microsoft Outlook
• Maintain organisational systems to improve efficiency and productivity

Skills

• Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Familiarity with CRM software and sales administration processes
• Strong administrative experience with excellent organisational skills
• Effective communication skills in English, both written and verbal
• Demonstrated computer literacy and theability to adapt to new programmes quickly
• Exceptional time management skills with the ability to prioritise tasks effectively
• Customer service orientation with a professional approach to internal and external stakeholders
• Ability to work independently

This role offers an excellent opportunity for a motivated individual looking to utilise their organisational talents within a supportive organisation. The successful candidate will play a vital part in streamlining operations while gaining valuable experience across multiple administrative functions.

Additional Information

All your information will be kept confidential according to EEO guidelines.