Operations Administrative Specialist — Travel & Office Ops

Career Group; Menlo Park (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Career Group in Menlo Park, CA, is seeking an Operations Administrative Assistant to keep our San Francisco-based office running smoothly. You will coordinate travel, manage expenses, support meetings, and partner with building management to ensure a polished, welcoming environment.

This role requires 3–5+ years in office operations or administrative support, superb organization, and a proactive, service-oriented approach.

Qualifications

• 3–5+ years of experience in office operations, administrative support, workplace services, or a related role.

Responsibilities

• Coordinate domestic and international travel, including flights, hotels, ground transportation, and itineraries
• Provide light calendar and meeting support for senior leaders and directors
• Process expenses, submit orders, and help manage administrative workflows
• Oversee office supplies, kitchen inventory, catering, and day-to-day stocking needs
• Coordinate with building management on guests, access, events, space reservations, and office needs
• Welcome and facilitate guest arrivals, including coordinating escorts to the office
• Set up and break down conference rooms and assist with general office upkeep
• Support office events, hospitality, and special projects as needed
• Assist with interior office needs and help maintain a polished, welcoming environment
• Facilitate communication between the San Francisco and New York offices
• Act as a reliable point person for a wide range of operational needs across the office

Job description

Career Group in Menlo Park, CA, is seeking an Operations Administrative Assistant to keep our San Francisco-based office running smoothly. You will coordinate travel, manage expenses, support meetings, and partner with building management to ensure a polished, welcoming environment.

This role requires 3–5+ years in office operations or administrative support, superb organization, and a proactive, service-oriented approach.