Operations Administrative Specialist

The Rome Group; St. Louis (MO); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Retirement plan

Health insurance

Dental insurance

Life insurance

Disability insurance

Vacation

Personal leave

Job summary

Forest Park Forever is seeking an Administrative Assistant to support the Senior Vice President of Operations. You will manage calendars, draft correspondence, assemble presentations, and coordinate committees and events to ensure smooth operations.

The role requires strong communication, organization, and the ability to work autonomously while interfacing with internal and external constituents.

Qualifications

• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams, SharePoint) and Zoom are required.
• Experience supporting an executive, including calendar management and meeting scheduling.
• Ability to draft and format correspondence and presentations for senior leadership.

Responsibilities

• Provides Administrative support to the SVP of Operations and the Director of Parks Planning and Projects.
• Schedules meetings, prepares source documents, and records minutes for committees and boards.
• Manages special projects, events, and travel plans for the SVP of Operations.
• Maintains filing systems and ensures accuracy of correspondence and documents.
• Assists with preparation of financial information and budget-related spreadsheets.

Skills

Microsoft Office Suite

Zoom

Calendar management

Communication

Education

Associate degree or equivalent experience

Tools

Yooz

Sage/Intaact

ClickShare

Virtual meeting platforms

Job description

Forest Park Forever is seeking an Administrative Assistant to support the Senior Vice President of Operations. You will manage calendars, draft correspondence, assemble presentations, and coordinate committees and events to ensure smooth operations.

The role requires strong communication, organization, and the ability to work autonomously while interfacing with internal and external constituents.