Executive Assistant & Office Operations Lead

Minnesota City Jobs; Saint Paul (MN); On-site; USD 52,000 - 76,000; Full time

Job summary

Saint Paul Port Authority is seeking an experienced Executive Assistant / Office Manager to streamline day-to-day operations and support the executive leadership team in achieving strategic goals.

You will coordinate Board and Committee activities, maintain efficient administrative processes, manage calendars, communications, and facilities, and serve as a trusted liaison across departments to enable smooth governance and effective public service.

Qualifications

• Experience supporting executives in fast-paced environments.
• Proficient in MS Office and calendar systems.
• Excellent communication and problem-solving skills.

Responsibilities

• Manage scheduling and correspondence for executives.
• Coordinate Board and Committee logistics and materials.
• Maintain office operations, records, and facilities to ensure smooth governance.

Skills

Executive support

Calendar management

Office administration

Communication

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Saint Paul Port Authority is seeking an experienced Executive Assistant / Office Manager to streamline day-to-day operations and support the executive leadership team in achieving strategic goals.

You will coordinate Board and Committee activities, maintain efficient administrative processes, manage calendars, communications, and facilities, and serve as a trusted liaison across departments to enable smooth governance and effective public service.