Senior Forests Operations & Admin Assistant

World Wildlife Fund; Washington (District of Columbia); On-site; USD 65,000 - 90,000; Full time

Job summary

World Wildlife Fund (WWF) is seeking a Senior Assistant, Forests to support the Forest Team's operations and senior leaders. The role emphasizes calendar management, travel coordination, and financial workflow support to enable effective conservation work.

The SA will maintain intranet sites, coordinate meetings, and assist with procurement and vendor onboarding while upholding WWF's values and collaborative culture.

Qualifications

• High school diploma with 5+ years of progressively responsible administrative experience; a bachelor's degree is highly preferred.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and video-conferencing tools.
• Experience with Workday, SmartSimple, SharePoint, and related apps preferred.
• Strong documentation, proofreading, and writing abilities.
• Commitment to WWF values and inclusive culture.

Responsibilities

• Maintain calendars for Forest Leadership Team and Forest Team members; organize meetings, retreats, and travel logistics.
• Review and process payments, invoices, and reimbursements; code in financial systems; support vendor onboarding.
• Maintain Forest Team intranet and depots, update content, directories, and calendars.
• Coordinate travel for senior leaders, including visa requirements and travel itineraries.
• Provide general administrative support, greet visitors, and handle internal/external requests.
• Collaborate with teams and external partners to ensure smooth operations.

Skills

Time Management

Organization

Attention to Detail

Interpersonal Communications

Collaboration Skills

Adaptability

Initiative

Reliability

Education

High school diploma with 5+ years of admin/clerical experience; bachelor’s preferred

Tools

Workday

SmartSimple

SharePoint

Microsoft 365

Power Automate

Power Apps

Airtable

Job description

World Wildlife Fund (WWF) is seeking a Senior Assistant, Forests to support the Forest Team's operations and senior leaders. The role emphasizes calendar management, travel coordination, and financial workflow support to enable effective conservation work.

The SA will maintain intranet sites, coordinate meetings, and assist with procurement and vendor onboarding while upholding WWF's values and collaborative culture.