Operations & Projects Admin Assistant II

FM; New York (NY); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health and well-being programs

401(k) and pension plan

Tuition reimbursement

Flexible work arrangements

Time off allowances

Job summary

FM is seeking an Administrative Assistant to directly support the FM Essential Lead and broader team. You will help coordinate operations, account activity, reporting, planning and administrative processes in a fast-moving environment.

You will build new processes, manage calendars, prepare materials, and assist with onboarding and coordination across departments. The role emphasizes handling confidential information, managing schedules, and contributing to meetings and events, including

Qualifications

• High School Diploma required; college preferred.

Responsibilities

• Handle confidential administrative details with judgement and initiative.
• Aid in managing account leads and reservations.
• Prepare materials for correspondence, meetings, and calls.
• Summarize incoming materials and highlight substantial information.
• Assist in business planning and related functions.
• Schedule appointments and arrange reservations.
• Analyze information requests and prepare special reports.
• Manage multiple spreadsheet data, including pivot tables and formulas.
• Coordinate meetings and calendar management.
• Balance multiple priorities and meet deadlines.
• Manage emails and assist in onboarding and offboarding employees.
• Prepare materials for meetings, presentations, and interviews.
• Collaborate with department admins for meetings and events.
• Plan events including logistics, catering, and technology needs.
• Act as liaison between manager and direct reports.
• Handle ad hoc requests and project coordination.
• Back up other administrative assistants as needed.

Skills

Organizational skills

Creative thinking

Critical thinking

Communication

Interpersonal skills

Confidential information handling

Education

High School Diploma

College degree preferred

Tools

Outlook

Excel

MS Teams

OneDrive

Word

PowerPoint

SharePoint

Job description

FM is seeking an Administrative Assistant to directly support the FM Essential Lead and broader team. You will help coordinate operations, account activity, reporting, planning and administrative processes in a fast-moving environment.

You will build new processes, manage calendars, prepare materials, and assist with onboarding and coordination across departments. The role emphasizes handling confidential information, managing schedules, and contributing to meetings and events, including