Operations & Administrative Specialist

Rentex Computer & Audio Visual Rentals; Orlando (FL); On-site; USD 38,000 - 48,000; Full time

Job summary

Rentex Computer & Audio Visual Rentals in Orlando seeks an Administrative Assistant to provide essential office support and play a key role in coordinating orders, deliveries, and pickups. The role emphasizes strong communication with customers and internal teams to ensure smooth operations.

The ideal candidate will have at least 1 year in an administrative role, excellent organizational skills, and proficiency with Microsoft Office.

Qualifications

• High school diploma or GED required.
• At least 1 year of experience in an administrative role.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite.
• Excellent organizational skills and attention to detail.
• Ability to balance multiple tasks in a fast-paced environment.
• Ability to work independently and within a team.

Responsibilities

• Maintain and update the weekly Top Sheet, ensuring all orders, delivery schedules, and pickups are accurate and current.
• Proactively contact customers to confirm delivery and pickup dates, verifying all logistical details.
• Relay updates and changes to the appropriate operations and sales team members to ensure alignment.
• Act as a central point of coordination between sales, warehouse, and logistics teams.
• Answer and manage incoming phone calls, and welcome/direct visitors and clients professionally.
• Maintain filing systems, spreadsheets, and internal databases, ensuring accurate and accessible records.
• Manage office supplies, equipment, and basic expense tracking purchase orders.
• Maintain a safe, organized, and clean work environment, ensuring compliance with company policies and procedures.

Skills

Verbal communication

Written communication

Microsoft Office

Organizational skills

Multitasking

Team collaboration

Education

High school diploma or GED

Tools

Rental Tracker Pro

Job description

Rentex Computer & Audio Visual Rentals in Orlando seeks an Administrative Assistant to provide essential office support and play a key role in coordinating orders, deliveries, and pickups. The role emphasizes strong communication with customers and internal teams to ensure smooth operations.

The ideal candidate will have at least 1 year in an administrative role, excellent organizational skills, and proficiency with Microsoft Office.