Operations & Administrative Specialist

Vantage Labs, LLC; Jensen Beach, Northern (FL, KY); Hybrid; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Short-Term and Long-Term Disability

Legal and ID Theft Protection

Critical Illness Insurance

Tuition Reimbursement and paid trai­n

Job summary

SantoChem in Jensen Beach, FL is seeking an Administrative Assistant to oversee the building and handle day-to-day administrative duties, including coordinating with vendors, supporting accounting, and assisting a remote sales team with CRM admin.

You will work closely with facilities, manage meetings, maintain Excel spreadsheets, and help with invoicing and reporting. This role requires strong MS Office skills and excellent communication.

Qualifications

• Bachelor degree or higher required.
• Proficient in Microsoft Office Suite.
• Strong written communication skills.

Responsibilities

• Qualify customer needs and coordinate internal stakeholders on purchases and inventory.
• Provide accounting support including data entry, bank deposits, and check mailings.
• Coordinate with vendors and building management for pickups/deliveries and documentation.

Skills

Microsoft Office Suite

Sales meetings coordination

Excellent writing skills

Facilities management coordination

Education

Bachelor Degree or Higher

Tools

QuickBooks

CRM admin

Job description

SantoChem in Jensen Beach, FL is seeking an Administrative Assistant to oversee the building and handle day-to-day administrative duties, including coordinating with vendors, supporting accounting, and assisting a remote sales team with CRM admin.

You will work closely with facilities, manage meetings, maintain Excel spreadsheets, and help with invoicing and reporting. This role requires strong MS Office skills and excellent communication.