Sales Department Administrative Assistant - Santa Barbara

Hirebridge LLC; Goleta (CA); On-site; USD 30,000 - 34,000; Full time

Job summary

Jordano’s Foodservice in Santa Barbara, CA is seeking a Sales Department Administrative Assistant to provide administrative, reporting, and operational support across the sales organization. Under the direction of the Director of Sales, you will help with reports, order processing, and documentation to keep the department running smoothly.

This full-time, non-exempt role requires strong organizational skills and accuracy in data entry, with responsibilities across the Equipment & Supply and

Responsibilities

• Provide administrative support to the Director of Sales and assist with sales department-related tasks and projects.
• Create, run, and maintain reports using company business intelligence and reporting tools as required.
• Organize and summarize sales and operational information for department leadership.
• Order office and department supplies through approved company vendors for internal and Account Executive use.
• Maintain supplies for the JFS kitchen and breakroom.
• Maintain organized records, files, reports, and other sales department documentation.
• Perform additional duties as assigned, delegated, or required to support Sales operations.
• Assist with special orders, purchase orders, price quotes, and related administrative activities.
• Coordinate equipment and project setup, purchase orders, and warehouse receiving processes in support of the E&S team.
• Assist with creating new JFS numbers for equipment and project requests.
• Enter, update, and maintain equipment and project information accurately within company systems.
• Track equipment and project requests and maintain accurate supporting records and documentation.
• Assist with preparation of bids as requested by the Bid Administrator.
• Perform research and prepare reports for the Bid Administrator and Director of Sales.
• Prepare bid recaps and related documentation.
• Assist with audits and the research and resolution of billback discrepancies.
• Support GPO contract implementation and related reporting requirements.
• Prepare bid-related write-ups and maintain organized supporting documentation and files.

Job description

Since 1915, Jordano’s Foodservice has grown to become the premier distributor of food, beverages, and culinary equipment in the Tri-Counties. Pacific Beverage Company has proudly distributed a high-quality portfolio of beer and non-alcoholic beverages on the Central Coast since 1946.

Our long-standing success in the foodservice and beverage industries reflects our commitment to building strong, lasting relationships with our customers, suppliers, employees, and community. We are guided by our core values of pride, respect, and integrity, and we strive to uphold these principles in everything we do.

Position Summary

Under the direction of the Director of Sales, the Sales Department Administrative Assistant provides administrative, reporting, and operational support across the company’s three sales departments. This role also supports the Equipment & Supply and Bid departments with order processing, project setup, reporting, documentation, and related administrative activities.

Job Information

• Position: Sales Department Administrative Assistant
• Company: Jordano’s Foodservice
• Department: Sales
• Location: Santa Barbara, CA
• Employment Type: Full-Time
• FLSA Status: Non-Exempt
• Pay Range: $22.00 – $25.00 per hour

What You Will Be Doing

General Sales & Office Support

• Provide administrative support to the Director of Sales and assist with sales department-related tasks and projects.
• Create, run, and maintain reports using company business intelligence and reporting tools as required.
• Organize and summarize sales and operational information for department leadership.
• Order office and department supplies through approved company vendors for internal and Account Executive use.
• Maintain supplies for the JFS kitchen and breakroom.
• Maintain organized records, files, reports, and other sales department documentation.
• Perform additional duties as assigned, delegated, or required to support Sales operations.

Equipment & Supply Department Support

• Assist the Equipment & Supply Department with special orders, purchase orders, price quotes, and related administrative activities.
• Coordinate equipment and project setup, purchase orders, and warehouse receiving processes in support of the E&S team.
• Assist with creating new JFS numbers for equipment and project requests.
• Enter, update, and maintain equipment and project information accurately within company systems.
• Track equipment and project requests and maintain accurate supporting records and documentation.

Bid Department & Bid Administrator Support

• Assist with preparation of bids as requested by the Bid Administrator.
• Perform research and prepare reports for the Bid Administrator and Director of Sales.
• Prepare bid recaps and related documentation.
• Assist with audits and the research and resolution of billback discrepancies.
• Support GPO contract implementation and related reporting requirements.
• Prepare bid-related write-ups and maintain organized supporting documentation and files.