Operations Administrative Specialist

UNFI; Dayville (CT); On-site; USD 42,000 - 62,000; Full time

Job summary

UNFI is seeking an Administrative Assistant to support Operations and payroll coordination at our Dayville location. The role emphasizes reporting, scheduling, and general office duties to ensure accurate, timely processes.

You will assemble daily, weekly, and monthly reports, coordinate with managers, and manage travel bookings with Concur. Proficiency in Microsoft Office and bilingual abilities are valued in a fast-paced, team-driven environment.

Qualifications

• 3 years of Admin/Office/clerical experience.
• Strong interpersonal, verbal, and written communication skills.
• Bi-lingual strongly preferred.
• Good judgment is required for this position as there may be times when direct supervision may not be immediately available.

Responsibilities

• Gathers, organizes, and distributes daily, weekly, and monthly reporting to appropriate departments in a timely and accurate manner.
• Gathers requests, complaints, and problems for the General Manager to address.
• Acts as contact for payroll team to gather needed information from Operations leadership.
• Prepares daily detail reports for managers with time and attendance data, to ensure timely and accurate information for payroll transmission.
• Monitors shipping supply inventory and ensure levels are maintained (partnering with Inventory Control and vendors).
• Orders Operations supplies and office supplies, as needed.
• Continually evaluates current processes, with GM guidance and adjusts, in line with efficiencies and cost reduction.
• Codes and processes invoices. Manages vendor logs and accrual spreadsheets.
• Books travel for warehouse associates, using Concur travel system, as needed.
• Performs other relevant job duties, based on local DC needs, and overall business need, as needed.
• Produces daily metric reports including department hours, shipped and received cases, replenishments. LPN’s and out of stocks/shorts.
• Prepares communications for the General Manager/leadership – including PowerPoint presentations, postings, bulletin boards, etc.
• Attends manager weekly staff meeting and produces meeting minutes/notes.
• Coordinate and plans events, within budgetary guidelines, as necessary (e.g. NAO lunches, associate lunches, picnics, holiday party).
• Acts as a backup for other clerical positions in the distribution center to cover unexpected absences and/or PTO.

Skills

Communication skills

Bi-lingual

Tools

Microsoft Office

MS Excel

Job description

UNFI is seeking an Administrative Assistant to support Operations and payroll coordination at our Dayville location. The role emphasizes reporting, scheduling, and general office duties to ensure accurate, timely processes.

You will assemble daily, weekly, and monthly reports, coordinate with managers, and manage travel bookings with Concur. Proficiency in Microsoft Office and bilingual abilities are valued in a fast-paced, team-driven environment.