Operations & Administrative Programs Specialist

Rochester-Institute-of-Technology; City of Rochester (NY); Hybrid; USD 25,000 - 33,000; Full time

Job summary

Rochester Institute of Technology is seeking an administrative support professional for the HEOP office. The role handles hire paperwork for student employees, timesheet reconciliation, and coordination with Enrollment Management and the Slate system.

You will schedule interviews and student appointments, manage department communications, and assist with HR processes and budgeting. The position is hybrid, offering administrative duties across departments, event coordination, and reporting tasks

Qualifications

• Associate's degree in related field or equivalent
• 3 years of relevant experience or equivalent combination of experience and education may be considered
• Experience with HR processes, onboarding, payroll and budget basics is preferred

Responsibilities

• Complete hire paperwork for student employees and reconcile timesheets
• Coordinate with Enrollment Management to request documentation
• Schedule interviews and appointments for staff and students
• Manage HEOP department email and coordinate events and purchases
• Prepare and distribute communications and reports to stakeholders
• Assist HR-related functions including onboarding and payroll processing
• Monitor budgets and expense reports and provide purchasing support

Skills

Scheduling

Communication

Confidentiality

HR practices

Payroll processing

Invoices & expenses

Education

Associate's degree in related field

Tools

Slate

Office software

Job description

Rochester Institute of Technology is seeking an administrative support professional for the HEOP office. The role handles hire paperwork for student employees, timesheet reconciliation, and coordination with Enrollment Management and the Slate system.

You will schedule interviews and student appointments, manage department communications, and assist with HR processes and budgeting. The position is hybrid, offering administrative duties across departments, event coordination, and reporting tasks