Operations & Administrative Coordinator

Green Light Lawn Care Inc.; West Lafayette (IN); On-site; USD 26,000 - 34,000; Full time

Benefits offered by this job

401(k)

Paid time off

Flex time

Health insurance allowance

Professional development assistance

Year-round employment

Job summary

Green Light Lawn Care is seeking a dependable, proactive administrative professional to help run daily operations year-round. The role blends administrative duties with field support, coordinating schedules, records, and communications to keep the business efficient.

You will take ownership, demonstrate initiative, and learn on the job while ensuring accuracy and reliability. Ideal candidates exhibit integrity, attention to detail, and sound judgment.

Qualifications

• Strong organizational skills and attention to detail.
• Initiative and the ability to work independently.
• Integrity, accountability, and dependable follow-through.
• Common-sense problem-solving and sound judgment.

Responsibilities

• Review employee timesheets and track labor hours and job costs.
• Maintain schedules, spreadsheets, digital records, contracts, and job documentation.
• Coordinate customer follow-ups, service work orders, invoicing, and administrative communications.
• Monitor shop inventory, uniforms, vehicle supplies, and operational readiness.
• Assist with employee onboarding, personnel records, benefits tracking, and licensing documentation.
• Track recurring deadlines, safety requirements, renewals, and seasonal updates.
• Identify problems, follow up on outstanding tasks, and help keep daily operations moving.

Skills

Organizational skills

Independent work

Integrity

Problem solving

Attention to detail

Tools

Google Drive

Docs

Sheets

Job description

Position Overview

Pay

$19-$25 per hour, based on experience

About The Role

Green Light Lawn Care is looking for a dependable, proactive, and organized individual to help keep our business running efficiently. This is a year-round position that combines administrative responsibilities with daily operations, employee coordination, recordkeeping, and general business support.

We're looking for someone who takes initiative, thinks independently, and follows through. You don't need to know everything on day one, but you do need common sense, integrity, a willingness to learn, and the ability to take ownership of your responsibilities.

Key Responsibilities

• Review employee timesheets and track labor hours and job costs
• Maintain schedules, spreadsheets, digital records, contracts, and job documentation
• Coordinate customer follow-ups, service work orders, invoicing, and administrative communications
• Monitor shop inventory, uniforms, vehicle supplies, and operational readiness
• Assist with employee onboarding, personnel records, benefits tracking, and licensing documentation
• Track recurring deadlines, safety requirements, renewals, and seasonal updates
• Identify problems, follow up on outstanding tasks, and help keep daily operations moving

Who Should Apply?

If you're someone who naturally looks ahead, takes responsibility, solves problems, and takes pride in doing things right, we'd like to hear from you.

Requirements

• Strong organizational skills and attention to detail
• Initiative and the ability to work independently
• Integrity, accountability, and dependable follow-through
• Common-sense problem-solving and sound judgment
• Comfort using email, spreadsheets, and digital tools; experience with Google Drive, Docs, and Sheets is helpful
• Relevant office or administrative experience is preferred, but we are willing to train someone who is capable, coachable, and motivated to learn

Benefits

Compensation & Benefits

• $19-$25 per hour, based on experience
• 401(k)
• Paid time off
• Flex time for sick time
• Health insurance allowance
• Professional development assistance
• Year-round employment