Operations & Administrative Coordinator

Green Light Lawn Care, Inc.; West Lafayette (IN); On-site; USD 26,000 - 34,000; Full time

Benefits offered by this job

401(k)

Paid time off

Flex time for sick time

Health insurance allowance

Professional development assistance

Year-round employment

Job summary

Green Light Lawn Care, Inc. in Indiana is hiring an organized, proactive administrative operations coordinator to help run daily business activities year-round.

The role blends office tasks with light operations support, employee coordination, recordkeeping, and client communication. You will review timesheets, track labor hours, manage schedules and digital records, assist with onboarding, invoicing, and licensing, and help ensure safety and compliance.

Qualifications

• Experience in administrative office or related role preferred but training available.
• Proven organizational skills and detail orientation.
• Ability to take initiative and work independently.
• Demonstrates integrity, accountability and dependable follow-through.
• Strong problem-solving and sound judgment.
• Comfort using email, spreadsheets, and digital tools; familiarity with Google Workspace.

Responsibilities

• Review employee timesheets and track labor hours and job costs.
• Maintain schedules, spreadsheets, digital records, contracts, and job documentation.
• Coordinate customer follow-ups, service work orders, invoicing, and administrative communications.
• Monitor shop inventory, uniforms, vehicle supplies, and operational readiness.
• Assist with employee onboarding, personnel records, benefits tracking, and licensing documentation.
• Track recurring deadlines, safety requirements, renewals, and seasonal updates.
• Identify problems, follow up on outstanding tasks, and help keep daily operations moving.

Skills

Organizational skills

Attention to detail

Initiative

Independent work

Integrity

Accountability

Dependable follow-through

Problem-solving

Sound judgment

Digital literacy

Tools

Google Drive

Docs

Sheets

Job description

Position Overview
Pay: $19–$25 per hour, based on experience

About the Role

Green Light Lawn Care is looking for a dependable, proactive, and organized individual to help keep our business running efficiently. This is a year-round position that combines administrative responsibilities with daily operations, employee coordination, recordkeeping, and general business support.

We're looking for someone who takes initiative, thinks independently, and follows through. You don't need to know everything on day one, but you do need common sense, integrity, a willingness to learn, and the ability to take ownership of your responsibilities.

Key Responsibilities

• Review employee timesheets and track labor hours and job costs.
• Maintain schedules, spreadsheets, digital records, contracts, and job documentation.
• Coordinate customer follow-ups, service work orders, invoicing, and administrative communications.
• Monitor shop inventory, uniforms, vehicle supplies, and operational readiness.
• Assist with employee onboarding, personnel records, benefits tracking, and licensing documentation.
• Track recurring deadlines, safety requirements, renewals, and seasonal updates.
• Identify problems, follow up on outstanding tasks, and help keep daily operations moving.

Who Should Apply?

If you're someone who naturally looks ahead, takes responsibility, solves problems, and takes pride in doing things right, we'd like to hear from you.

• Strong organizational skills and attention to detail.
• Initiative and the ability to work independently.
• Integrity, accountability, and dependable follow-through.
• Common-sense problem-solving and sound judgment.
• Comfort using email, spreadsheets, and digital tools; experience with Google Drive, Docs, and Sheets is helpful.
• Relevant office or administrative experience is preferred, but we are willing to train someone who is capable, coachable, and motivated to learn.

Compensation & Benefits

• $19–$25 per hour, based on experience
• 401(k)
• Paid time off
• Flex time for sick time
• Health insurance allowance
• Professional development assistance
• Year-round employment