Executive Operations & Administrative Coordinator

o2 Employment Services; Redding (CA); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Insurance

Paid Time Off

Growth opportunities

Job summary

O2 Employment Services is seeking an Operations & Administrative Coordinator for a full-time, on-site role in Redding, CA. You will partner with executive leadership to coordinate daily operations, manage calendars, prepare meeting materials, and support organizational initiatives in a mission-driven environment.

The ideal candidate will be highly organized, proactive, and detail-oriented, with exceptional communication skills and the ability to handle confidential information with

Qualifications

• Bachelor's degree required (or equivalent).
• Minimum of 3 years of experience in administrative, operations, or coordinator roles within organizations of similar size or larger.
• Experience supporting executive leadership and managing complex calendars preferred.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Exceptional written and verbal communication skills.
• Excellent listening, note-taking, and follow-up abilities.
• Self-motivated with the ability to work independently and exercise sound judgment.
• Collaborative, professional, and service-oriented mindset.
• Proficiency with Microsoft Office programs including Word, Excel, Outlook, and PowerPoint.
• Experience with project management software or operational tracking systems preferred.
• Discretion handling confidential information; nonprofit/human services background preferred but not required.

Responsibilities

• Provide high-level administrative and operational support to the Chief Operating Officer.
• Assist with executive calendar management, scheduling meetings, coordinating travel, and preparing meeting materials.
• Support the Chief Executive Officer with scheduling of strategic meetings as needed.
• Attend meetings, record detailed notes, distribute meeting summaries, and track action items through completion.
• Coordinate logistics for internal projects, organizational initiatives, and special events.
• Draft, proofread, and distribute professional correspondence, reports, presentations, and organizational documents.
• Track multiple projects, priorities, and deadlines while ensuring accuracy and timely completion.
• Collaborate with leadership and staff across multiple departments to support daily operations.
• Assist with operational improvement initiatives and special projects assigned by executive leadership.
• Maintain organized records, documentation, and administrative systems.
• Handle confidential organizational and personnel information with discretion and professionalism.
• Serve as a resource to leadership by anticipating needs, identifying solutions, and helping drive projects forward.
• Perform additional duties as assigned by leadership.

Skills

Calendar management

Executive communication

Note-taking

Problem solving

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

O2 Employment Services is seeking an Operations & Administrative Coordinator for a full-time, on-site role in Redding, CA. You will partner with executive leadership to coordinate daily operations, manage calendars, prepare meeting materials, and support organizational initiatives in a mission-driven environment.

The ideal candidate will be highly organized, proactive, and detail-oriented, with exceptional communication skills and the ability to handle confidential information with