Operations & Administrative Coordinator

Installed Building Products; Orem (UT); On-site; USD 27,552 - 35,817; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401K with company match

Paid vacation and holidays

Longevity Stock Program

Scholarship opportunities

Job summary

Five Star Building Products, part of the Installed Building Products family, is seeking an Office Coordinator in Utah. The role focuses on AR/AP workflows and daily office operations, supporting a fast-paced team and ensuring efficient administrative processes.

You will welcome guests, manage calls, organize records, schedule meetings, and assist with bookkeeping while maintaining confidentiality and a professional demeanor in a collaborative environment.

Qualifications

• Prior experience in administrative or office support roles preferred.
• Proficient with Microsoft Office and general computer use.
• Clear, professional written and verbal communication.
• Ability to multitask, prioritize, and meet deadlines.

Responsibilities

• Welcome & Support Guests — create a warm, professional first impression for visitors, clients, and team members.
• Manage Incoming Calls — direct phone calls efficiently to the right personnel.
• Organize Office Records — maintain well-structured physical and digital filing systems.
• Coordinate Scheduling — assist with booking appointments, meetings, and conference calls.
• Oversee Office Supplies — track inventory and ensure essential items are stocked.
• Handle Mail & Packages — manage all incoming/outgoing correspondence.
• Provide Department Support — deliver administrative assistance across teams.
• Perform Data Entry & Bookkeeping — support data entry, record keeping, and AR/AP tasks.
• Maintain Office Cleanliness — help keep the workspace tidy and efficient.
• Schedule Jobs — coordinate service appointments and job timelines.
• Assist with Inventory — support tracking and managing product inventory.
• Collaborate on Projects — work with team members on special projects and events.

Skills

Office Experience

MS Office Proficiency

Strong Communication

Organizational Excellence

Attention to Detail

Confidentiality

Professional Demeanor

Independent Work Style

Tools

Microsoft Office Suite

Job description

Five Star Building Products, part of the Installed Building Products family, is seeking an Office Coordinator in Utah. The role focuses on AR/AP workflows and daily office operations, supporting a fast-paced team and ensuring efficient administrative processes.

You will welcome guests, manage calls, organize records, schedule meetings, and assist with bookkeeping while maintaining confidentiality and a professional demeanor in a collaborative environment.