Office Coordinator – AP/AR

Installed Building Products; Orem (UT); On-site; USD 27,552 - 35,817; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401K with company match

Paid vacation and holidays

Longevity Stock Program

Scholarship opportunities

Job summary

Five Star Building Products, part of the Installed Building Products family, is seeking an Office Coordinator in Utah. The role focuses on AR/AP workflows and daily office operations, supporting a fast-paced team and ensuring efficient administrative processes.

You will welcome guests, manage calls, organize records, schedule meetings, and assist with bookkeeping while maintaining confidentiality and a professional demeanor in a collaborative environment.

Qualifications

• Prior experience in administrative or office support roles preferred.
• Proficient with Microsoft Office and general computer use.
• Clear, professional written and verbal communication.
• Ability to multitask, prioritize, and meet deadlines.

Responsibilities

• Welcome & Support Guests — create a warm, professional first impression for visitors, clients, and team members.
• Manage Incoming Calls — direct phone calls efficiently to the right personnel.
• Organize Office Records — maintain well-structured physical and digital filing systems.
• Coordinate Scheduling — assist with booking appointments, meetings, and conference calls.
• Oversee Office Supplies — track inventory and ensure essential items are stocked.
• Handle Mail & Packages — manage all incoming/outgoing correspondence.
• Provide Department Support — deliver administrative assistance across teams.
• Perform Data Entry & Bookkeeping — support data entry, record keeping, and AR/AP tasks.
• Maintain Office Cleanliness — help keep the workspace tidy and efficient.
• Schedule Jobs — coordinate service appointments and job timelines.
• Assist with Inventory — support tracking and managing product inventory.
• Collaborate on Projects — work with team members on special projects and events.

Skills

Office Experience

MS Office Proficiency

Strong Communication

Organizational Excellence

Attention to Detail

Confidentiality

Professional Demeanor

Independent Work Style

Tools

Microsoft Office Suite

Job description

Pay range: $23.00 an hour, depending on experience. We’re looking for a detail‑driven, people‑focused Office Coordinator to keep our operations running at full speed. In this role, you’ll support AR/AP workflows and manage daily office operations!

Key Responsibilities

• Welcome & Support Guests — Create a warm, professional first impression for visitors, clients, and team members.
• Manage Incoming Calls — Direct phone calls efficiently to the right personnel.
• Organize Office Records — Maintain well‑structured physical and digital filing systems.
• Coordinate Scheduling — Assist with booking appointments, meetings, and conference calls.
• Oversee Office Supplies — Track inventory and ensure essential items are always stocked.
• Handle Mail & Packages — Manage all incoming and outgoing correspondence.
• Provide Department Support — Deliver administrative assistance across multiple teams.
• Perform Data Entry & Bookkeeping — Support accurate data entry, record keeping, and AR/AP tasks.
• Maintain Office Cleanliness — Help keep the workspace tidy, organized, and efficient.
• Schedule Jobs — Coordinate service appointments and job timelines.
• Assist with Inventory — Support tracking and managing product inventory.
• Collaborate on Projects — Work with team members to execute special projects and company events.

Preferred Qualifications

• Office Experience — Prior experience in administrative or office support roles preferred.
• Tech Proficiency — Comfortable with Microsoft Office Suite and general computer use.
• Strong Communication — Clear, professional written and verbal communication.
• Organizational Excellence — Ability to multitask, prioritize, and stay on top of deadlines.
• Attention to Detail — Accuracy and thoroughness in all tasks.
• Confidentiality — Trusted to manage sensitive information discreetly.
• Professional Demeanor — Friendly, approachable, and team‑oriented.
• Independent Work Style — Comfortable working solo or collaboratively.

Physical Demands

This position primarily involves computer-based work and extended periods of sitting or standing. The role requires routine document handling and occasional lifting of up to 25 pounds. Regular communication by phone, email, and in person is essential. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

Benefits

• Medical, dental, and vision coverage
• Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance)
• Company Paid Life Insurance
• 401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching
• Longevity Stock Program
• IBP Foundation
• Scholarship opportunities
• Employee Financial Assistance Program
• Paid vacation and holidaysOpportunities for growth and advancement

Five Star Building Products is a proud member of the Installed Building Products (IBP) family of companies. We take great pride in our commitment to delivering exceptional customer service, which has contributed to our high customer satisfaction ratings. This success is a direct result of our dedication to quality work and dependability. We are always looking for hard‑working individuals who share our mission of helping our customers and contributing to the continued success of builders. Our people are our most valuable asset, and if you consider yourself a leader in this industry, we want to hear from you.

Explore your next career opportunity and become a part of the Five Star Building Products team!

EEO Statement

We are an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.