Administrative Operation Assistant (NonProfit)

AHRC New York City; New York (NY); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

Free medical insurance

Paid training

403(b) retirement plan

Dental insurance

Flexible spending account

Life insurance

Paid time off

Professional development assistance

Referral program

Tuition reimbursement

Vision insurance

Job summary

AHRC New York City is seeking a Regional Administrative Operations Assistant to support the Staten Island Residential Region. The role includes open and distribute mail, data entry, file management, and preparing routine reports, under supervision, in a daytime, in-office setting.

The position requires a High School Diploma or GED with 1–3 years of related experience (or higher education). Strong computer skills in Word, Excel, and Outlook are essential, with a professional, confidential

Qualifications

• High School Diploma or GED plus 1–3 years related work experience, or an Associate's/Bachelor's degree with 6 months to 1 year related work experience.
• Strong computer skills including Word, Excel, and Outlook.
• Good administrative skills and knowledge of office procedures, filing systems, and phone/email etiquette.
• Ability to follow directions and perform data entry with speed and accuracy.
• Excellent interpersonal and communication abilities; experience with developmental disabilities preferred.

Responsibilities

• Open and distribute mail and faxes; type correspondence; screen calls; greet visitors; schedule appointments; order supplies; organize files.
• Maintain paper and electronic filing systems; respond to information requests.
• Prepare routine reports and spreadsheets; assist with invoices and petty cash reconciliation.
• Handle confidential information with discretion; support other staff as needed.

Skills

Data entry

Recordkeeping

Office administration

Microsoft Word

Microsoft Excel

Microsoft Outlook

Communication skills

Education

High School Diploma or GED

Associate's or Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Description

AHRC NYC is looking to hire a Regional Administrative Operations Assistant (RAOA) for their Staten Island Residentail Region The RAOA position involves a variety of routine administrative functions in support of the day-to-day operations of a work unit. Under direct supervision, the RAOA performs entry-level administrative activities for a work unit; performs data entry; processes forms and requisitions; maintains recordkeeping; organizes and files information; prepares routine reports and correspondence; responds to requests for information; provides general office assistance; and conducts receptionist duties.Schedule: Monday-Friday 9am-5pm....35hrs. per week (in-office position).Compensation Package: $44,000 per year plus a very generous and comprehensive Benefit Package which includes FREE MEDICAL INSURANCE Benefits for both Family & Single Plans.

See Benefit information below. Location: Staten Island

GENERAL RESPONSIBILITIES

• Perform a wide variety of administrative support activities: open and distribute mail and faxes; type correspondence; screen telephone calls; greet visitors; schedule appointments; order supplies; organize and maintain paper and electronic files; and respond to information requests.
• Perform a wide variety of recordkeeping activities: prepare and maintain records, logs and filing system pertaining to area(s) of responsibility; check, verify, and file a variety of materials into appropriate file systems.
• May perform a wide variety of operational support activities: record and verify information related to department, programs, attendance, personnel and/or payroll records; receive, review, and verify documents, records, and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures; prepare and update routine reports and spreadsheets.
• May prepare and process invoices in Workplace and reconcile petty cash.
• May receive and process information of a confidential nature; ensures such information is maintained in strict confidentiality.
• Assist other support staff with assigned functions as needed; perform related duties as required.

Qualifications

• High School Diploma or G.E.D. plus 1 to 3 years of related work experience, or an Associate's or Bachelor's degree with 6 months to 1 year of related work experience.
• Must have strong computer skills including experience with and knowledge of Microsoft Word, Excel, and Outlook.
• Must exhibit good administrative skills and knowledge of office procedures and practices, filing systems, and proper telephone and e-mail etiquette.
• Must have the ability to follow directions and perform a variety of recordkeeping and administrative activities such as Data Entry, with speed and accuracy.
• Good interpersonal and communication skills are required.
• Experience working with individuals with developmental disabilities preferred.

Additional InformationBenefits:

• FREE MEDICAL INSURANCE! (single & family plans)
• Paid Training
• 403(b) retirement plan
• 403(b) company match
• Dental insurance
• Employee discount
• Flexible Spending account
• Life insurance
• Paid time off (sick, personal and vacation)
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

AHRC New York City is an Equal Opportunity Employer. We consider applicants for all positions without regard to age, race, color, creed, religion, national origin, alienage or citizenship status, gender, sex, sexual orientation, pregnancy, disability, marital status, partnership status, military status, status as a victim of domestic violence, sex offenses or stalking, genetic information, or unemployment or any other protected characteristic under federal, state or local law.