Senior Director, Facilities Management - Non-Profit

AHRC New York City; New York (NY); On-site; USD 135,000 - 165,000; Full time

Benefits offered by this job

Medical Insurance

403(b) matching

Health insurance

Flexible Spending Account

Life insurance

Paid time off

Vision insurance

Job summary

AHRC New York City seeks a Senior Director for Facility Management to lead standard setting, compliance with health and safety regulations, and long-range planning for all sites in NYC. The role offers a $150,000 annual compensation and a comprehensive benefits package.

A Bachelor's degree in facility management and 7+ years of related experience are required; Master’s preferred, plus strong vendor management and ability to travel across sites.

Qualifications

• Bachelor’s degree in physical plant administration; Master’s degree preferred.
• Seven+ years of related experience and/or training.
• Proven ability to write reports and business correspondence and present to stakeholders.
• Proficient in Excel and Word; learn agency-specific applications.
• Proven ability to establish relationships with leadership, staff, and external contractors.
• Must have organizational, multitasking and delegation skills; ability to work independently.

Responsibilities

• Lead development of operating standards and protocols ensuring compliance with regulations.
• Establish preventative maintenance programs and long-range facility planning.
• Guide corrective action plans for audit findings.
• Collaborate on evacuation and emergency response plans.
• Perform on-site residential audits and assess conditions; provide improvements.
• Develop budgets and analyze future expenditures.
• Manage repairs, maintenance, and inventory control.
• Oversee procurement and vendor relations; bid evaluations and contractor management.
• Supervise staff and ensure training; implement inventory/work order systems.
• Ensure timely work orders and efficient staff workflow.

Skills

Report writing

Stakeholder communication

Relationship building

Organizational skills

Travel to NYC sites

Driver’s license

Education

Bachelor’s degree in physical plant administration

Master’s degree preferred

Tools

Excel

Word

Property Maintenance Software

Job description

• Full-time

Company Description

AHRC New York City is a large, complex nonprofit organization dedicated to supporting neurodivergent children and adults (those with autism, down syndrome, cerebral palsy, intellectual/developmental disabilities, and other disabilities) through a broad spectrum of services, and a family governed organization that envisions a socially just world where the power of difference is embraced and reflected in all that we do. Generosity guides us as we honor our legacy and continuously grow through a culture of curiosity, creativity, and optimism and as we advocate for people with disabilities to lead full and equitable lives.

Job Description

AHRC New York City is seeking a Senior Director for our Facility Management division.

Compensation Package: $150,000 per year. In addition, this position comes with a very generous and comprehensive Benefit package...see additional Benefit information below.

ESSENTIAL RESPONSIBILITIES

Policies and Procedures (Compliance and Implementation):

• Lead the development of operating standards and protocol and drafting of departmental policies and procedures ensuring compliance with all city, state and federal regulations related to environmental protection and health and safety regulations ( including OSHA, fire codes, building codes, city ordinances, etc.).
• Establish preventative maintenance programs and annual and long- range facility planning strategies. Communicate new or revised plans to relevant stakeholders within OPWDD and DDSO offices and to internal AHRC leadership.
• Guide the development of plans of corrective action for environmental and life safety deficiencies cited in internal and external audits.
• Collaborate with relevant agency department leads with development of evacuation and emergency response plans.

Facility Oversight:

• Perform on- site residential audits to assess and evaluate conditions, make recommendations for improvements, and offer solutions to achieve cost-effective operations. Assess and monitor condition of furnishings, floor coverings, safety equipment and general house cleanliness.
• Lead the identification of building problems and needed renovations by providing technical assistance to staff in all areas of facilities management.
• Develop facility and equipment budgets, stay within approved budgetary guidelines, develop cost- effective solutions report costs, and analyze future building-related expenditures.
• Manage, delegate and perform facility repairs, preventive maintenance and inventory control utilizing Property Maintenance Software.

Vendor Relations and Procurement:

• Serve as liaison with federal, state and local agencies, companies and contractors, architects, and AHRC staff and administration on all technical matters affecting facilities management.
• Establish and maintain strong business relationships with service vendors.
• Consistently maintain updated contractor list for services (construction, landscaping, repairs and painting, etc.) and goods (furniture, carpeting, equipment, supplies, etc.).
• Oversee bidding process and ensure uniform specifications are presented to all bidders for work orders. Evaluate bids and recommend vendors to whom contracts should be awarded.
• Direct, schedule, and oversee external contractors (electricians, plumbers, roofers, painters, landscapers, etc.).
• Oversee procurement of all goods and services from outside vendors and ensure delivery of high quality and standards.
• Select products, parts, fixtures and materials that meet operating needs of residential programs.

Staff Supervision and Training:

• Provide oversight and mentoring to Directors of Facility Management within the department.
• Direct, supervise, and evaluate Maintenance staff and ensure staff receives training related to specific job tasks and responsibilities.
• Implement and maintain the facility management computer-based inventory and work order tracking information system, as well as reviews logs and records to maintain positive control of workflow and progress of work by staff.
• Ensure work order requests are received and prioritized, and jobs are assigned to efficiently and economically meet reasonable time frames.

As needed, perform activities of workers supervised

Qualifications

REQUIRED QUALIFICIATIONS

• Bachelor’s degree in physical plant administration centered on facility management required. Master’s degree preferred. Experience will be considered in lieu of degree.
• Seven+ years of related experience and/or training.
• Proven ability to write reports and business correspondence, and to effectively present information and respond to questions to broad range of stakeholders.
• Proficient in standard business software applications such as Excel and Word, as well capacity to learn agency-specific applications, as needed.
• Proven ability to establish and maintain strong relationships with program leadership and staff, as well as external contractors and business contacts.
• Must have solid organizational, multi-tasking and delegation skills, as well as ability to initiate and follow through independently on a variety of facility management issues. Demonstrated ability to make independent decisions, show sound judgment in setting priorities, address emerging operational issues, and handle and/or diffuse time-sensitive and/or stressful situations.
• Available to travel to sites throughout New York City. Valid driver’s license required.

Additional Information

BENEFITS:

• Low cost, comprehensiveMedical Insurance.
• 403(b) company matching
• Health insurance
• Flexible Spending account
• Life insurance
• Paid time off (sick, personal & vacation)
• Referral program
• Vision insurance

AHRC New York City is an Equal Opportunity Employer. We consider applicants for all positions without regard to age, race, color, creed, religion, national origin, alienage or citizenship status, gender, sex, sexual orientation, pregnancy, disability, marital status, partnership status, military status, status as a victim of domestic violence, sex offenses or stalking, genetic information, or unemployment or any other protected characteristic under federal, state or local law.

All your information will be kept confidential according to EEO guidelines.

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