Operations & Administrative Assistant I

Mount Sinai; New York (NY); On-site; USD 30,000 - 48,000; Full time

Job summary

The Administrative Assistant I at Mount Sinai Health System provides administrative support for one or more individuals or departments. The role includes assisting with budget tracking, meeting planning, and preparing documents.

Reports typically to a manager or division head, with potential payroll and licensure-tracking tasks. Qualifications include an Associate degree in Secretarial Science or related field or HS/GED with two years of related experience; 2-3 years of administrative or medical

Qualifications

• Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience (Bachelor's Degree preferred).
• 2-3 years administrative or medical office experience required.

Responsibilities

• Serves as an intermediary between supervisor and other departmental staff by transmitting written and oral requests, messages and instructions.
• Assists with budget preparation and is responsible for monitoring and maintaining records of expenses for variance reporting.
• Assists in the planning and logistical coordination of meetings and office activities, forums and conferences.
• May review and revise brochures, announcements or other informational items regarding program and/or departmental operations. Drafts, edits and formats materials such as flyers, leaflets and letters.
• May prepare minutes of meetings, agendas, correspondence, statistical reports, tables and other documents and transcribes dictation as needed.
• Prepares and follows up on purchase orders, change orders, check requests and petty cash vouchers. Processes and follows up on tuition and other forms of reimbursement for assigned staff
• Makes travel arrangements and accommodations. Prepares travel reimbursements and expense reports.
• Screens and prioritizes all incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).
• Screens telephone calls, answers routine inquiries or refers caller to the appropriate individual for response.

Skills

Administrative experience

Medical office experience

Education

Associates Degree in Secretarial Science

HS/GED + 2 years related experience (Bachelor's preferred)

Job description

The Administrative Assistant I at Mount Sinai Health System provides administrative support for one or more individuals or departments. The role includes assisting with budget tracking, meeting planning, and preparing documents.

Reports typically to a manager or division head, with potential payroll and licensure-tracking tasks. Qualifications include an Associate degree in Secretarial Science or related field or HS/GED with two years of related experience; 2-3 years of administrative or medical