Administrative Assistant III – Ops & Scheduling Pro

Maryland Department of Transportation; Dundalk (MD); On-site; USD 38,000 - 55,000; Full time

Benefits offered by this job

Benefits package

Healthcare

Flexible work schedules

Job summary

Maryland Department of Transportation (MDOT)—Maryland Port Administration (MPA)—is seeking an Administrative Assistant for Facility Operations at Dundalk Marine Terminal. The role provides clerical and timekeeping support, coordinating with the Deputy Director and Office Manager to ensure accurate pay, leave, and records.

The ideal candidate will have five years of secretarial experience, strong organization, and customer service skills.

Qualifications

• High school diploma or GED required.
• Five (5) years of secretarial/administrative experience.
• Secretarial work must be the primary function of the job.

Responsibilities

• Collect, review, and verify timesheets.
• Track leave balances and enter pay/leave coding in MTrack.
• Maintain and file leave slips for Facility Operations.
• Provide administrative support to the Deputy Director, Office Manager, and maintenance team.
• Manage Purchasing Credit Card and reconcile invoices monthly.
• Generate and distribute reports and schedules.
• Assist in interview processes and coordinate logistics.
• Track work orders through Maximo.

Skills

Organization

Customer service

Multitasking

Education

High school diploma or GED

Tools

MTrack timekeeping system

Maximo maintenance system

Job description

Maryland Department of Transportation (MDOT)—Maryland Port Administration (MPA)—is seeking an Administrative Assistant for Facility Operations at Dundalk Marine Terminal. The role provides clerical and timekeeping support, coordinating with the Deputy Director and Office Manager to ensure accurate pay, leave, and records.

The ideal candidate will have five years of secretarial experience, strong organization, and customer service skills.