Operations Administrative Assistant

Metropolitan Management Group; Wyomissing (Berks County); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Health savings account

Life insurance

Paid time off

Vision insurance

Job summary

Metropolitan Management Group in Wyomissing, PA is seeking an Operations Administrative Assistant to support the Corporate Operations Team, including the VP and EVP of Operations.

You will handle scheduling, communications, document handling, and general administrative tasks for executives, with opportunities for bonus and a comprehensive benefits package.

Qualifications

• Proficient in Microsoft Office (email, calendar, Word, Excel).
• Articulate in verbal and written communication.
• Professional discretion in handling sensitive information.
• Strong organizational and time management skills.
• Ability to stay focused and multitask in a fast-paced environment.
• Must have a valid driver’s license and access to transportation.

Responsibilities

• Support the administrative needs of the Corporate Operations team led by the Operations Support Manager.
• Assist the Vice President and Executive Vice President of Operations with scheduling and communications.
• Provide additional administrative support to Owner and Executives as needed.
• Answer phones, manage emails, and direct inquiries to the appropriate contacts.
• Schedule meetings and trainings, coordinate logistics, and assist with event planning.
• Handle filing, document management, and ensure clean, organized workspaces.

Skills

Microsoft Office

Communication

Professional discretion

Time management

Multitasking

Driver's license

Education

High School Diploma

Job description

Description

Metropolitan Management Group is looking for an Operations Administrative Assistant to join our team! As an Operations Administrative Assistant, you will provide support to the Corporate Operations Team, including the Vice President and the Executive Vice President of Operations. This position reports to the Operations Support Manager. We have a competitive package that includes benefits (medical, dental, vision, life, short- and long-term disability), holiday pay, paid time off, bonus, 401K plan.

If you are flexible, motivated, and want to join a growing company, then this is the role for you!

Department: Corporate Operations

Location: Wyomissing

Key Responsibilities

• Support the administrative needs of the Corporate Operations team led by the Operations Support Manager
• Support administrative needs of the Vice President and Executive Vice President of Operations
• Provide additional administrative support to Owner and other Executives as needed
• Answer the phone and direct callers to the appropriate person; check and respond to emails daily; check voicemails for executives as requested
• Schedule meetings and trainings as needed
• Run errands when needed
• Assist with ordering, obtaining, and distributing lunch for Executives daily
• Clean up following meals, lunches, and take out trash when needed
• Facilitate, coordinate and plan company events/meetings with event committee monthly
• Maintain clean and organized meeting rooms (conference rooms, training room) and work spaces (desks by printer, lobby area, etc.). Sanitize conference rooms and training rooms
• Load printers with paper daily
• Ensure all filing is completed timely and maintain organization
• Support Operations with sending court documents to appropriate people, creating training manuals for new hires in Operations, responding to attorney general complaints, managing the incident reports/log, invoicing, and preparing the BRD P&Ls for EVP of Operations
• Perform other duties as assigned

Skills, Knowledge and Expertise

• Proficient in Microsoft Office (email, calendar, word, excel)
• Articulate in verbal and written communication
• Professional discretion
• Organizational/Time Management skills
• Ability to stay on task while multi-tasking
• High School Diploma
• 1–2 years experience in an administrative role
• Must have a valid driver’s license and own transportation
• Ability to travel in local area as needed

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance