Operations Administrative Assistant

Metropolitan Companies; Wyomissing (Berks County); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Health savings account

Life insurance

Paid time off

Vision insurance

Job summary

Metropolitan Management Group is seeking an Operations Administrative Assistant to support the Corporate Operations team, including the VP and EVP of Operations. This full-time role reports to the Operations Support Manager and offers a benefits package and growth potential.

The position handles emails, calendars, meetings, document handling, and basic travel coordination while supporting executives and owners as needed.

Qualifications

• Proficient in Microsoft Office (email, calendar, spreadsheet).
• Articulate in verbal and written communication.
• Professional discretion.
• Strong organizational and time-management skills.
• Able to multitask and stay on task.

Responsibilities

• Support administrative needs of Corporate Operations team led by the Operations Support Manager.
• Assist Vice President and EVP of Operations; provide support to Executives as needed.
• Answer phones, direct calls, respond to emails and voicemails daily.
• Schedule meetings and trainings; run errands when needed.
• Coordinate meals and events; maintain clean meeting spaces.

Skills

Microsoft Office

Communication

Discretion

Organization/Time mgmt

Multitasking

Education

HS Diploma

Job description

Operations Administrative Assistant

Department: Corporate Operations

Employment Type: Full Time

Location: Wyomissing

Description

Metropolitan Management Group is looking for an Operations Administrative Assistant to join our team! As an Operations Administrative Assistant, you will provide support to Corporate Operations Team, including the Vice President and the Executive Vice President of Operations. This position reports to the Operations Support Manager. We have a competitive package that includes benefits (medical, dental, vision, life, short- and long-term disability), holiday pay, paid time off, bonus, 401K plan, etc.
If you are flexible, motivated, and want to join a growing company, then this is the role for you!

Key Responsibilities

• Support the administrative needs of the Corporate Operations team lead by the Operations Support Manager
• Support administrative needs of the Vice President and Executive Vice President of Operations
• Provide additional administrative support to Owner and other Executives if needed
• Answer the phone and direct callers to the appropriate person; check and respond to emails daily; check voicemails for executives as requested
• Schedule meetings and trainings as needed
• Run errands when needed
• Assist with ordering/obtaining/distributing lunch for Executives daily
• Clean up following meals, lunches and take out trash when needed
• Facilitate, coordinate and plan company event/meetings with event committee monthly
• Maintain clean and organized meeting rooms (conference rooms, training room) and work spaces (desks by printer, in lobby area, etc.); Sanitize conference rooms and training room
• Load printers with paper daily
• Ensure all filing is completed timely and maintain in organized fashion
• Support Operations with sending court documents to appropriate people, creating training manuals for new hires in Operations, responding to attorney general complaints, managing the incident reports/log, invoicing, and preparing the BRD P&Ls for EVP of Operations
• Performs other duties as assigned

Skills, Knowledge and Expertise

• Proficient in Microsoft Office (email, calendar, work, excel)
• Articulate in verbal and written communication
• Professional discretion
• Organizational/Time Management skills
• Ability to stay on task while multi-tasking
• HS Diploma
• 1-2yrs experience in administrative role
• Must have valid driver’s license and own transportation
• Ability to travel in local area as needed

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance