Operations & Admin Coordinator - Law Firm Support

Procopio, Cory, Hargreaves & Savitch LLP; San Diego (CA); On-site; USD 58,000 - 65,000; Full time

Benefits offered by this job

Comprehensive benefits

Paid time off

401(k) plan

Job summary

Procopio, Cory, Hargreaves & Savitch LLP is seeking an organized Operations & Administration Assistant for our Downtown San Diego office. You will provide day‑to‑day administrative and operational support across the firm and report to the Operations Manager.

The role requires proactive, dependable, and detailed work across departments, helping keep projects on track and ensuring efficient operations in a fast-paced professional services environment.

Qualifications

• Bachelor’s degree or equivalent experience.
• Prior administrative, operations, or professional services experience preferred.
• Strong attention to detail and accuracy.
• Excellent organizational skills and ability to manage multiple priorities.
• Strong follow-up skills and accountability.
• Strong problem-solving and analytical abilities.
• Excellent written and verbal communication skills.
• Professional, courteous, and service-oriented approach.
• Positive, proactive attitude and collaboration across departments.

Responsibilities

• Assist with expense report process including preparation, submission, and auditing for compliance.
• Coordinate logistics for operations-related meetings, including scheduling and materials.
• Maintain and update content in Partner Portal with accuracy.
• Maintain organized records, trackers, and documentation for operational initiatives.
• Track office books, supplies, and materials and ensure timely updates.
• Support records transfer processes and coordination with relevant teams.
• Administer and support the firm travel program.
• Assist with data collection and reporting for operational metrics and dashboards.
• Monitor action items, deadlines, and deliverables from meetings and projects.
• Document workflows and SOPs; support process improvement initiatives.
• Provide presentation support, formatting slides, and ensuring branding consistency.
• Draft internal communications and create training materials.
• Coordinate with Accounting, IT, Records, and Practice Management for firmwide needs.

Skills

Bachelor's degree

Administrative experience

Attention to detail

Organizational skills

Communication skills

Cross-department collaboration

Accounting aptitude

MS Office proficiency

iManage experience

Problem solving

Education

Bachelor's degree

Tools

iManage

MS Office

Job description

Procopio, Cory, Hargreaves & Savitch LLP is seeking an organized Operations & Administration Assistant for our Downtown San Diego office. You will provide day‑to‑day administrative and operational support across the firm and report to the Operations Manager.

The role requires proactive, dependable, and detailed work across departments, helping keep projects on track and ensuring efficient operations in a fast-paced professional services environment.