Docketing Assistant

Procopio, Cory, Hargreaves & Savitch LLP; San Diego (CA); On-site; USD 67,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k plan

Paid holidays

Job summary

Procopio, Cory, Hargreaves & Savitch LLP seeks a full-time Litigation Docketing Assistant for its Del Mar or Downtown San Diego offices. You will ensure timely and accurate court docketing across state and federal rules, while supporting attorneys with calendaring and policy guidance.

The role requires three years of docketing experience, strong attention to detail, and the ability to work independently in a fast-paced environment.

Qualifications

• Bachelor's degree and/or paralegal certificate or experience/education.
• Minimum of three (3) years of docketing experience.
• Experience computing deadlines for state, federal and appellate courts.
• Knowledge of State and Federal Rules.
• Ability to work independently in a high volume, fast-paced environment.
• Excellent customer service and attention to detail.

Responsibilities

• Review docketing requests and calculate deadlines accurately.
• Learn and apply court rules across jurisdictions.
• Research dates to supplement automated calculations.
• Update docket entries and ensure quality control.
• Generate and distribute docket reports as requested.
• Proofread calendar entries for accuracy.
• Communicate docketing policies to staff and attorneys.
• Monitor updates of court rules and procedures.
• Collaborate with case team members to coordinate docketing.
• Provide information and support on docketing policies.

Skills

Docketing proficiency

Administrative skills

Research & analysis

Deadline calculation

Communication skills

Education

Bachelor's degree or paralegal certificate

Job description

Procopio has an immediate opening for a full-time Litigation Docketing Assistant at either of our Del Mar or Downtown San Diego office. This person will provide crucial support to attorneys by ensuring timely and accurate court docketing and calendaring from various courts and jurisdictions. The Docketing Assistant must interpret and advise on applicable civil rules and procedures; knowledge of State and Federal Rules.

Responsibilities include:

Review and analyze docketing requests and associated documents and accurately calculate critical dates and related deadlines.

Learn and demonstrate knowledge of court rules and procedures in several jurisdictions.

Research dates as needed to supplement automated calculations.

Update existing docket entries and review work product to ensure quality control.

Generate and distribute various Docket and customized reports upon request.

Proofread and review calendar entries to ensure accuracy.

Work with Litigation Docket Manager to communicate docketing policies and procedures to support staff and lawyers in assigned offices; work with individuals to address any associated problems or concerns.

Monitor updates of court rules and procedures.

Collaborate in the docketing process by monitoring assigned docketing inboxes for receipt of docketing requests and coordinating with case team members as needed.

Provide continuous information and support to attorneys and support staff regarding docketing policies and docketing process.

Maintain current knowledge of Federal, State and local rules and civil procedure.

To be successful in this role, Docketing Assistants have the ability to prioritize high-volume workloads, manage competing priorities, and recognize and act on important details. Our top candidates are proactive and self-motivated Docketing Assistants work both independently and in a team and have strong administrative, organizational, and interpersonal skills and operate with a high level of attention to detail and accuracy.

Skills/Abilities and Experience:

Wide-ranging familiarity of litigation processes, court rules and procedures.

Ability to research, analyze and summarize issues in writing. Must possess skills to support analysis and summary of findings.

Ability to define problems, collect data, establish facts, draw valid conclusions, and make sound judgments.

Ability to work independently in a high volume, fast-paced environment, and sort priorities with minimum level of supervision while still meeting deadlines and business objectives.

Demonstrate a keen sense of urgency to requests from attorneys, clients, or other team members.

Ability to self-manage and work independently in a remote, hybrid, or in-office setting.

Effective oral and written communication skills.

Bachelor’s degree and/or paralegal certificate or experience/education.

Minimum of three (3) years of experience in docketing.

Experience computing deadlines for state, federal and appellate courts and in various agencies across jurisdictions.

Experience with rules-based calendaring software preferred.

Our commitment to service and dedication to our clients will require the candidate to have excellent customer service skills and a passion for their work. Regardless of your role in the Firm, all employees demonstrate our Procopio Service Strategy that helps drive Procopio’s Culture of Excellence resulting in a positive, collaborative, and diverse working environment.

Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn the discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability or any other characteristic protected by law. Procopio offers generous total compensation packages.

Typical pay range is from $67,000 – $75,000 annual depending on experience. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefit program including medical, dental, vision, and options for flexible spending/health savings accounts. We have Firm-paid and supplemental life and disability insurance. We have a great Employee Assistance Program and offer a 401k profit-sharing program after 12 months of consecutive employment. Additionally, we offer paid holiday, vacation, and sick days.