Operations & Administration Assistant — Growth & Benefits

Procopio Cory Hargreaves; San Diego (CA); On-site; USD 58,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k) with profit sharing

Generous paid time off

Job summary

Procopio is seeking an organized Operations & Administration Assistant to join the Downtown San Diego office. You will support the Operations & Facilities team with day-to-day administrative tasks, cross-department coordination, and project tracking in a fast-paced professional services environment.

Reporting to the Operations Manager, ideal candidates will handle expense reporting, content updates, records management, and travel program administration while maintaining accuracy and proactive

Qualifications

• Demonstrated attention to detail and accuracy.
• Excellent organizational skills with multi-tasking ability.
• Strong follow-up and accountability.
• Good problem solving and analytical abilities.
• Excellent written and verbal communication.
• Professional, courteous, service-oriented mindset.

Responsibilities

• Assist with expense report process including preparation and auditing.
• Coordinate logistics for operations-related meetings and materials.
• Maintain partner portal content and keep records organized.
• Support office records, trackers, and project documentation.
• Track office supplies and coordinate materials distribution.
• Assist with travel program implementation and administration.
• Support risk management tasks and related meetings.

Skills

Attention to detail

Organizational skills

Follow-up skills

Problem solving

Written communication

Interpersonal skills

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office Suite

iManage or similar

Job description

Procopio is seeking an organized Operations & Administration Assistant to join the Downtown San Diego office. You will support the Operations & Facilities team with day-to-day administrative tasks, cross-department coordination, and project tracking in a fast-paced professional services environment.

Reporting to the Operations Manager, ideal candidates will handle expense reporting, content updates, records management, and travel program administration while maintaining accuracy and proactive