Operations Administration Associate

The Davis H. Elliot Company; Lexington (KY); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Company-Paid Life Insurance

Supplemental Life Insurance

Short-Term & Long-Term Disability

401(k) with Company Match

Employee Stock Ownership Plan (ESOP)

Paid Vacation & Holidays

Professional Development Opportunities

Uniforms and PPE Provided

Job summary

Davis H. Elliot Company, Inc. is seeking an organized Operations Administration Associate to join our Lexington, KY team.

You will support payroll processing, invoicing, and project administration while collaborating with field personnel, project managers, and customers to ensure accurate, timely payroll and billing. The ideal candidate is detail-oriented, able to multitask, and proficient in Excel and Outlook.

Qualifications

• Previous payroll, billing, accounting, administrative, or project support experience.
• Strong data entry and organizational skills.
• Proficiency with Microsoft Excel and Outlook.
• Valid driver’s license required.

Responsibilities

• Process weekly payroll for assigned employees
• Review, verify, and assist with employee timesheets
• Generate customer invoices and manage billing documentation
• Partner with Project Managers to ensure timely and accurate billing
• Research and resolve billing discrepancies
• Reconcile payroll and billing data
• Maintain contract and project records with a high level of accuracy
• Build and maintain positive customer relationships
• Support operational teams with administrative and project-related tasks

Skills

Payroll processing

Billing management

Data entry

Communication skills

Time management

Teamwork

Tools

Excel

Outlook

Job description

Join a Company Built on 80 Years of Success

Davis H. Elliot Company, Inc. has been a trusted partner to electric utilities, municipalities, and cooperatives across the country for nearly 80 years. As one of the nation's leading specialty electrical contractors and an Engineering News-Record Top 150 Specialty Contractor, we take pride in powering communities while investing in our employees' success.

We're currently seeking a detail-oriented, organized, and motivated Operations Administration Associate to join our team. If you enjoy working in a fast-paced environment, excel at multitasking, and take pride in accuracy, this could be the perfect opportunity for you.

This role plays a critical part in supporting operations through payroll processing, billing, invoicing, customer support, and project administration.

What You'll Do

As an Operations Administration Associate, you'll work directly with field personnel, project managers, and customers to help ensure payroll and billing processes run smoothly and accurately.

Key Responsibilities

• Process weekly payroll for assigned employees
• Review, verify, and assist with employee timesheets
• Generate customer invoices and manage billing documentation
• Partner with Project Managers to ensure timely and accurate billing
• Research and resolve billing discrepancies
• Reconcile payroll and billing data
• Maintain contract and project records with a high level of accuracy
• Build and maintain positive customer relationships
• Support operational teams with administrative and project-related tasks

What We're Looking For

We're looking for someone who is highly organized, self-motivated, and comfortable managing multiple priorities while meeting deadlines.

Preferred Qualifications

• Previous payroll, billing, accounting, administrative, or project support experience
• Strong data entry and organizational skills
• Proficiency with Microsoft Excel and Outlook
• Excellent communication and customer service abilities
• Strong attention to detail and problem-solving skills
• Ability to work independently and as part of a team
• Valid driver's license required

Additional Requirements

• Must pass a pre-employment background check
• Must pass a drug screening

Why Join Davis H. Elliot?

At Davis H. Elliot, we believe our people are our greatest asset. We work hard to create a culture where employees are valued, supported, and treated like family.

Competitive Benefits Package

• Company-Paid Life Insurance
• Optional Supplemental Life Insurance
• Short-Term & Long-Term Disability Coverage
• 401(k) with Company Match
• Employee Stock Ownership Plan (ESOP)
• Paid Vacation & Holidays
• Professional Development Opportunities
• Uniforms and PPE Provided

When you join Davis H. Elliot, you're joining a company with nearly eight decades of industry leadership, financial stability, and growth opportunities. Whether you're building administrative experience or looking for your next long-term career home, you'll find a team committed to your success.

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
Phone: [phone] x1504

Email: [e-mail]

Equal Opportunity Employer, including disabled and veterans.

If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, click HERE

If you want to view the Pay Transparency Policy Statement, please click the link: English