Operations Administration Assistant

Davis H Elliot Company, Inc.; Lexington (KY); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Short-Term Disability and Long-Term DI

Company Paid Life Insurance w/ VolLife

401K with company match

Employee Stock Ownership Program

State and Federally accredited Lineman

Paid Vacation

Uniforms and PPE provided

Job summary

Davis H. Elliot Company, Inc. is seeking an Operations Administration Associate to support our Lexington operations with accurate payroll processing, billing, and precise administrative coordination.

The role involves collaboration with project managers, field staff, and customers to ensure payroll accuracy, timely invoicing, and meticulous project recordkeeping. We value organization, problem-solving, and delivering high-quality administrative support.

Qualifications

• Experience with payroll, billing, accounting, or administrative work.
• Proficiency with Microsoft Excel and Outlook.
• Valid driver's license.
• Ability to pass a criminal background check and drug screening.
• Strong organizational and time management skills.
• Detail-oriented with high data entry accuracy.

Responsibilities

• Process weekly payroll for an assigned group of employees with a high degree of accuracy.
• Generate, review, and distribute customer invoices.
• Build and maintain positive relationships with customers and business partners.
• Assist employees with timesheet questions and corrections.
• Research billing discrepancies and reconcile payroll and billing data.
• Partner with project managers to ensure accurate and timely billing based on project requirements.
• Maintain organized records and documentation related to contracts, payroll, and invoicing.
• Support daily administrative functions that contribute to operational success.

Skills

Organizational skills

Time management

Detail oriented

Data entry accuracy

Microsoft Excel

Microsoft Outlook

Customer service

Communication

Independent worker

Education

High school diploma or equivalent

Tools

Payroll software

Job description

Join Davis H. Elliot and Help Drive the Success of Our Operations Team

Are you highly organized, detail-oriented, and energized by a fast-paced environment? Davis H. Elliot is seeking an Operations Administration Associate to play a critical role in supporting our operations through accurate payroll processing, customer billing, and administrative coordination.

In this position, you'll work closely with project managers, field employees, and customers to ensure payroll is completed accurately and on time, invoices are processed efficiently, and project records are maintained with precision. This is an excellent opportunity for someone who thrives on organization, enjoys problem-solving, and takes pride in delivering exceptional administrative support.

What You'll Do

• Process weekly payroll for an assigned group of employees with a high degree of accuracy
• Generate, review, and distribute customer invoices
• Build and maintain positive relationships with customers and business partners
• Assist employees with timesheet questions and corrections
• Research billing discrepancies and reconcile payroll and billing data
• Partner with project managers to ensure accurate and timely billing based on project requirements
• Maintain organized records and documentation related to contracts, payroll, and invoicing
• Support daily administrative functions that contribute to operational success

What We're Looking For

• Strong organizational and time management skills
• Ability to manage multiple priorities and meet critical deadlines
• High attention to detail with excellent data entry accuracy
• Self-motivated and capable of working independently
• Strong communication and customer service skills
• Prior payroll, billing, accounting, or administrative experience preferred
• Proficiency with Microsoft Excel and Outlook
• Valid driver's license required
• Ability to successfully pass a criminal background check and drug screening

Why Join Davis H. Elliot?

At Davis H. Elliot, our people are the foundation of our success. We offer a collaborative work environment where employees are empowered to make an impact, develop professionally, and contribute to meaningful projects. If you're looking for a rewarding opportunity with a company that values accuracy, teamwork, and growth, we'd love to hear from you.

Some of the benefits we offer our team include:

• Short-Term Disability and Long-Term Disability Insurance
• Company Paid Life Insurance w/ additional Voluntary Life Insurance
• 401K w/ company match
• Employee Stock Ownership Program
• State and Federally accredited Lineman Apprenticeship program
• Paid Vacation
• Uniforms and PPE provided

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
Phone: [phone] x1504

Email: [e-mail]

Equal Opportunity Employer, including disabled and veterans.