Operations Administration Assistant

Elliot Services; Lexington, Northern (KY, KY); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Disability Insurance

Life Insurance

401(k) match

Employee Stock Ownership Program

Lineman Apprenticeship program

Paid Vacation

Uniforms and PPE

Job summary

Davis H. Elliot is seeking an Operations Administration Associate to support payroll processing, invoicing, and administrative coordination across our projects. You will work with project managers, field staff, and customers to ensure accurate data and timely completion of tasks.

Ideal candidates are highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Proficiency with Excel and Outlook, plus a customer-service mindset, will help you succeed and

Qualifications

• Strong organizational and time management skills.
• Ability to manage multiple priorities and meet deadlines.
• High attention to detail with accurate data entry.
• Excellent communication and customer service skills.
• Payroll, billing, accounting, or administrative experience preferred.
• Proficiency with Microsoft Excel and Outlook.

Responsibilities

• Process weekly payroll for an assigned group of employees with a high degree of accuracy
• Generate, review, and distribute customer invoices
• Build and maintain positive relationships with customers and business partners
• Assist employees with timesheet questions and corrections
• Research billing discrepancies and reconcile payroll and billing data
• Partner with project managers to ensure accurate and timely billing based on project requirements
• Maintain organized records and documentation related to contracts, payroll, and invoicing
• Support daily administrative functions that contribute to operational success

Skills

Organizational skills

Time management

Multitasking

Attention to detail

Independent worker

Communication skills

Customer service

Payroll experience

Billing experience

Administrative experience

Tools

Microsoft Excel

Microsoft Outlook

Job description

Join Davis H. Elliot and Help Drive the Success of Our Operations Team

Are you highly organized, detail-oriented, and energized by a fast-paced environment? Davis H. Elliot is seeking an Operations Administration Associate to play a critical role in supporting our operations through accurate payroll processing, customer billing, and administrative coordination.

In this position, you'll work closely with project managers, field employees, and customers to ensure payroll is completed accurately and on time, invoices are processed efficiently, and project records are maintained with precision. This is an excellent opportunity for someone who thrives on organization, enjoys problem-solving, and takes pride in delivering exceptional administrative support.

What You'll Do

• Process weekly payroll for an assigned group of employees with a high degree of accuracy
• Generate, review, and distribute customer invoices
• Build and maintain positive relationships with customers and business partners
• Assist employees with timesheet questions and corrections
• Research billing discrepancies and reconcile payroll and billing data
• Partner with project managers to ensure accurate and timely billing based on project requirements
• Maintain organized records and documentation related to contracts, payroll, and invoicing
• Support daily administrative functions that contribute to operational success

What We're Looking For

• Strong organizational and time management skills
• Ability to manage multiple priorities and meet critical deadlines
• High attention to detail with excellent data entry accuracy
• Self-motivated and capable of working independently
• Strong communication and customer service skills
• Prior payroll, billing, accounting, or administrative experience preferred
• Proficiency with Microsoft Excel and Outlook
• Valid driver's license required
• Ability to successfully pass a criminal background check and drug screening

Why Join Davis H. Elliot?

At Davis H. Elliot, our people are the foundation of our success. We offer a collaborative work environment where employees are empowered to make an impact, develop professionally, and contribute to meaningful projects. If you're looking for a rewarding opportunity with a company that values accuracy, teamwork, and growth, we'd love to hear from you.

Some of the benefits we offer our team include:

• Short-Term Disability and Long-Term Disability Insurance
• Company Paid Life Insurance w/ additional Voluntary Life Insurance
• 401K w/ company match
• Employee Stock Ownership Program
• State and Federally accredited Lineman Apprenticeship program
• Paid Vacation
• Uniforms and PPE provided

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
Phone: [phone] x1504

Email: [e-mail]

Equal Opportunity Employer, including disabled and veterans.