Administrative Assistant

T.D. Williamson, Inc.; Dallas (TX); On-site; USD 28,000 - 34,000; Full time

Job summary

TDW is looking for an Administrative Assistant to support a busy operations environment with clerical tasks, invoicing, vendor payments, CRM data management, and customer communications. You will help keep files organized and coordinate with field technicians and sales staff, while maintaining professionalism and clear communication with internal and external customers.

Proficiency in MS Office and CRM systems is required.

Qualifications

• High school diploma or equivalent.
• 3+ years of administrative experience preferred.
• Strong organizational and multitasking abilities.
• Excellent interpersonal and communication skills.
• Proficiency with MS Outlook, Word and Excel; CRM/ERP software experience beneficial.

Responsibilities

• Invoicing: preparation of services jobs as well as local product orders.
• Coding and submitting of Vendor invoices for timely payment processing.
• Vendor account setup when needed.
• Inventory transactions within applicable software programs.
• Answering phone calls and distributing to appropriate team members.
• Maintain an organized file structure for invoiced services jobs and product orders.
• Interfacing with customers over the phone to assist with order status updates.
• Support Coordinator, Manager, shop mechanics, field technicians, and remote sales staff.
• Other duties as assigned by manager.

Skills

Organizational skills

Interpersonal skills

Multitasking

Phone etiquette

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft CRM

VMS

Salesforce

Dynamics AX

Job description

Administrative Assistant# Careers## Administrative AssistantApply: USA, TX, Dallas: Full time: Posted 3 Days Ago: REQ-03993### **At TDW we put people first - that means working everyday to ensure the pipelines that run through our communities are operating safely and reliably. What sets us apart is our expertise, experience and commitment.***Each day we dedicate ourselves to treating each other, our customers and our community with care and respect.***Overview**Performs a variety of administrative functions necessary to support the Organization. Performs duties of a complex and/or confidential nature, requiring exercise of initiative and judgment.**Key Responsibilities**Primary duties may include, but are not limited to:* Invoicing preparation of services jobs as well as local product orders* Coding and submitting of Vendor invoices for timely payment processing* Vendor account set up when needed.* Inventory transactions within applicable software programs* Answering phone calls and distributing to appropriate team members* Maintain an organized file structure for invoiced services jobs and product orders* Interfacing with customers over the phone to assist with order status updates* Support Coordinator, Manager, shop mechanics, field technicians, and remote sales staff* Other duties as assigned by manager### ### Daily activity is highly variable and dependent on the activities taking place within the regional operations. Primary support focus is field services operations, which results in a dynamic and fast paced workplace. A successful candidate will show an ability to work well under deadlines, prioritize tasks daily, and communicate regularly both to direct manager as well as to other staff members and customers as needed.**Experience*** High school graduate or equivalent* 3+ years of administrative experience preferred**Knowledge, Skills, and Abilities*** Excellent and proven ability to remain organized and on task* Excellent interpersonal skills, both for dealing with internal and external customers (calm, courteous, professional, and helpful)* Working knowledge of basic computer programs such as Microsoft Outlook, Word, and Excel, with the ability to learn Microsoft CRM, VMS (Visual Management System, Salesforce, and Dynamics AX.* Fluent in English* Flexibility to handle multi-tasking and prioritize appropriately### About UsFor more than 100 years, we've partnered in the oil and gas industry to deliver innovative solutions that maximize uptime, improve throughput, avoid shutdown and minimize risk. We are experienced at accepting new challenges and responding in a way that meets goals while protecting people, assets and the planet.### *“Throughout the world today, TDW people are known for their dedication to customer service, to quality, to technical competence, to cooperating with each other, and above all, honesty and fair dealing with everyone.”*### - T. D. Williamson Jr.