Operations Admin Specialist - Kronos, SAP & Safety

W. R. Grace; Baltimore (MD); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Life Insurance and Disability

Grace Wellness Program

Flexible Workplace

Retirement Plans

401(k) Company Match

Paid Vacation and Holidays

Parental Leave

Tuition Reimbursement

Company Donation Match Program

Job summary

Grace seeks an Administrative Assistant to join our manufacturing team in Baltimore. You will support timekeeping, procurement, and site operations while safely handling materials and maintaining housekeeping standards.

Requirements include a High School Diploma or GED, 2–3 years of administrative experience, basic math and computer skills, and the flexibility to work weekends and overtime. Collaboration with HR, operations, and union teams is essential.

Qualifications

• High School Diploma or GED equivalent.
• 2–3 years of administrative, office management, or operations support experience in an industrial or manufacturing setting.
• Capability to perform basic math and read packaging specifications.
• Basic computer literacy to access digital instructions and logs.
• Physical ability to work in a heavy industrial environment with PPE.
• Flexibility to work weekends, extended overtime, and holidays if needed.

Responsibilities

• Timecard Review & Reconciliation using Kronos/UKG.
• Apply CBA rules for shift differentials, call-in pay, and overtime.
• Attendance & Absence Tracking; flag discrepancies for management.
• Payroll pre-processing with HR to resolve timecard exceptions.
• Create, process, and track purchase requisitions and purchase orders in SAP.
• Manage Goods Receipts in SAP and verify packing slips.
• Liaise with vendors and accounts payable to resolve invoice holds and delays.
• Monitor inventory levels and reorder essential plant and office supplies.
• Document and archive plant records, maintenance logs, and safety documentation.
• Greet visitors, enforce badge protocols, and coordinate meeting logistics.
• Coordinate internal plant meetings and training sessions; take minutes and arrange catering.
• Respond to routine mail and email inquiries; maintain office equipment.
• Follow safety protocols in a laboratory environment and wear required PPE.

Skills

Organization

Basic math

Computer literacy

Education

High School Diploma or GED

Tools

Kronos/UKG

SAP

Job description

Grace seeks an Administrative Assistant to join our manufacturing team in Baltimore. You will support timekeeping, procurement, and site operations while safely handling materials and maintaining housekeeping standards.

Requirements include a High School Diploma or GED, 2–3 years of administrative experience, basic math and computer skills, and the flexibility to work weekends and overtime. Collaboration with HR, operations, and union teams is essential.