Maintenance Clerk

Sharp Decisions; Mulberry (FL); On-site; USD 34,000 - 42,000; Full time

Job summary

Sharp Decisions is seeking a detail-oriented Maintenance Clerk in Mulberry, FL to manage callouts, timekeeping in Kronos, and office supplies for our unionized maintenance team.

You will file records, coordinate training and meetings, and provide administrative support to the maintenance department while collaborating with other departments to improve workflows. This 1-year assignment requires strong organizational and communication skills.

Qualifications

• High School diploma or GED required.
• 1+ years of maintenance administrative experience.
• Experience with Kronos or timekeeping systems.
• Proficiency in Microsoft Excel, Word, and PowerPoint.

Responsibilities

• Manage callouts and communicate effectively with maintenance staff.
• Alert supervisor and superintendents when mechanics/electricians get occurrences and prepare discipline forms to be issued.
• Maintain accurate records of employee attendance and timekeeping in Kronos.
• Track the number of emergency vacations, doctor's notes, sick days, etc. in Kronos and file any doctor’s notes.
• Oversee office supplies, ensuring availability and restocking as needed.
• File and organize maintenance records according to document control standards for easy retrieval and reference.
• Coordinate meetings for hourly personnel, including safety, MSHA annual training, engagement surveys, and miscellaneous meetings.
• Provide administrative support to the maintenance department.
• Collaborate with other departments to streamline workflow processes.
• Build maintenance capital folders in Content Server and initiate workflows.

Skills

Timekeeping

Organizational skills

Communication

Microsoft Office

Attention to detail

Team collaboration

Education

High School diploma or GED

Tools

Kronos

Content Server

Job description

PPE is required – Personal Protective Equipment

Location: 100% onsite

Schedule Specifics: 1 Year

Description of Assignment:

We are seeking a detail-oriented and organized Maintenance Clerk to join our team. As a Maintenance Clerk, you will play a crucial role in managing callouts and timekeeping for our union workers, in addition to overseeing office supplies, filing maintenance records, and assisting with other workflow-related duties.

Responsibilities:

• Manage callouts and communicate effectively with maintenance staff.
• Alert supervisor and superintendents when mechanics/electricians get occurrences and prepare discipline forms to be issued. Collect discipline copies from supervisors once issued.
• Maintain accurate records of employee attendance and timekeeping in Kronos.
• Track the number of emergency vacations, doctor\'s notes, sick days, etc. in Kronos and file any doctor\'s notes.
• Oversee office supplies, ensuring availability and restocking as needed.
• File and organize maintenance records according to document control standards for easy retrieval and reference.
• Coordinate meetings for hourly personnel, including safety, MSHA annual training, engagement surveys, and miscellaneous meetings.
• Provide administrative support to the maintenance department.
• Collaborate with other departments to streamline workflow processes.
• Build maintenance capital folders in Content Server and initiate workflows.

Requirements:

• Proven experience in administrative roles, preferably in a maintenance or unionized environment.
• Strong organizational and communication skills.
• Familiarity with timekeeping systems and processes.
• Ability to manage office supplies and maintain organized filing systems.
• Ability to work collaboratively with union representatives and staff.
• Detail-oriented and capable of multitasking.

Administrative Duties:

• Kronos input - OT Shifts, Vacations, Set-up Codes, Shift Swaps, and Job Codes.
• Answer calls and emails from Operators with questions or complaints.
• Coordinate onboarding, training plans, position moves, and shift balance.
• Print, compile, and distribute books and current material to trainees.
• For onboarding, coordinate training plans, progress checks, panel reviews, and testing.
• For cross-training, coordinate training plans, schedules between OT needs, updating training records, updating training plan/seniority list, panel reviews, and testing.
• Order supplies for Operators (non-warehouse items) and the office.
• Verify gate punches, missed punches, and timecard sign-offs every other Monday.
• Facilitate the department\'s weekly staff meeting.
• Work with the team to track MOC, hurricane preparation, housekeeping, etc.

Weekly Schedule:

• Pull OT sign-ups from the field.
• Pull OT needs (Asset Calendar, RD/SB, Projects - from AS/AC).
• Review Vacation Calendar and ensure rules are being followed.
• Coordinate Set-up Supervisor coverage.
• Cover open shifts (vacancies or vacations).
• Schedule training.
• Schedule development opportunities.
• Manage email communications.
• Print required materials.
• Post materials in the field.
• Correct any issues or conflicts found.

What do you need for this role?

• High School diploma/GED required.
• 1+ years of maintenance administrative experience.
• Time and Attendance Systems experience (Kronos).
• Microsoft Suite, including Excel, Word, and PowerPoint.