Maintenance Administrative Assistant

Air Wisconsin Airlines Corporation; Appleton (WI); On-site; USD 40,000 - 55,000; Full time

Job summary

Air Wisconsin Airlines Corporation is seeking an organized Administrative Assistant to support payroll, scheduling, and document management in a corporate office in Wisconsin. The role involves preparing letters, memos, and reports, maintaining confidential employee records, and coordinating staff travel and training.

Ideal candidates will have an associate degree or equivalent experience, 1–2 years in office administration, and strong Microsoft Office skills.

Qualifications

• Associate degree in business or office tech or equivalent experience.
• 1–2 years of office administration experience.
• Strong attention to detail and ability to handle confidential information discreetly.
• Proficiency in Microsoft Office products.

Responsibilities

• Promotes and fosters a safe and secure operating environment.
• Prepares letters, memos, reports and other documents.
• Maintains confidential employee records and other files and data.
• Coordinates staff training and travel schedules.
• Provides receptionist and general administrative support.
• Maintains payroll information and inputs time off requests.
• Processes schedules and payroll using Kronos and UKG.

Skills

Payroll processing

Scheduling

Office admin

Microsoft Office

Confidentiality

English fluency

Attention to detail

Education

Assoc degree

Office admin exp

Tools

Microsoft Office

Kronos

UKG

Job description

Responsibilities

• Promotes and fosters a safe and secure operating environment.
• Prepares letters, memos, reports, and other similar documents.
• Confidentially maintains technical correspondence, employee records, and other departmental files and data.
• Coordinates personnel-related work, training, and staff travel schedules and arrangements.
• Provides telephone and general administrative reception services support.
• Maintain payroll information from Kronos sheets, review and approve timesheets, and input sick, vacation, funeral, and PTO time based on submitted absence requests.
• Process day trades, update schedules in UKG, and research and resolve payroll discrepancy forms.
• Create the annual Master Bid Schedule (MBS) for the upcoming year and maintain Standing Preference Bid Forms.
• Maintain reliability sheets for attendance occurrences and communicate occurrences to management when needed.
• Distribute seniority lists, mechanic and stores vacation/sick spreadsheets, and other employee information.
• Order and cancel uniforms, order jackets for new employees, and coordinate hangar supply requests.
• Work with Recruiting Specialist to assist with organizing and interviewing candidates.
• Work with Compliance to assist with drug and alcohol testing.
• Adherence to company policies and procedures.
• High level of judgment to ensure compliance with appropriate regulations, policies, and procedures.
• Judgment and initiative are necessary in setting priorities in providing administrative support for the department. Must determine if unusual problems with routine procedures require involvement of others.
• Ability to handle confidential information.
• Ability to communicate fluently in English.

Education & Experience

Required

• Associate degree in a business or office technology discipline, or equivalent practical career experience.
• One to two years office administration or secretarial experience.
• Strong attention to detail and ability to maintain accurate payroll, scheduling, and employee records
• Ability to handle confidential employee information with discretion and professionalism.
• Strong organizational skills with the ability to manage recurring deadlines and multiple administrative priorities.
• Proficiency in Microsoft Office products.

Preferred

• Strong oral and written communication skills.
• Problem solving.
• Analytical Ability.
• Interpersonal skills.
• Proficiency with timekeeping, scheduling, expense, and document management systems such as Kronos, and UKG.

Supervisory Responsibilities

None

Work Environment, Physical Demands & Travel

• Corporate office
• Moderate amount of time spent at low activity level, i.e., sitting.
• Occasional standing/walking/movement required.
• Occasional travel, less than 10%

Disclaimer

The above information indicates the general nature and level of work performed by employees within this classification. It is not a comprehensive inventory of duties and/or responsibilities associated with this position. Generally, each job function is considered essential to this position and any incumbent must be capable of performing them.

Equal Opportunity Employer

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.