Operations Admin Specialist – KPI, Reporting & Project Support

8860 - United States - Avantor Performance Materials LLC; Phillipsburg (NJ); On-site; USD 46,000 - 73,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Wellness programs

Health savings and flexible spending

401(k) plan with company match

Employee stock purchase program

11 paid holidays

18 PTO days annually

Parental leave

Job summary

Avantor is seeking an Administrative Support Specialist to perform complex administrative and operational duties at our Phillipsburg, NJ site. You will coordinate with cross-functional teams and external vendors, prepare reports, and support senior leaders while handling confidential information.

The role includes calendar management, event coordination, document control, and onboarding support with HR and IT.

Qualifications

• High school diploma or equivalent required; Bachelor’s degree preferred.
• 2–3 years of administrative or operational support experience in manufacturing/biotech setting preferred.
• Experience processing Purchase Orders (POs) and coordinating with vendors.
• Proficient in Microsoft Office; familiarity with SAP/ERP systems.
• Ability to manage multiple priorities with minimal supervision; strong communication skills.

Responsibilities

• Provide advanced administrative support and coordination across internal teams and external vendors.
• Assist with expense tracking, cost allocation, and documentation management.
• Prepare reports, dashboards, and business presentations for site leadership.
• Coordinate HR onboarding logistics and IT onboarding needs; manage calendar and meetings.
• Support facilities projects, mailroom operations, and site KPI reporting.

Skills

Microsoft Office Suite

SAP/ERP

PO processing

KPI tracking

Data reporting

Interpersonal communication

Calendar management

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

SAP

ERP system

Job description

Avantor is seeking an Administrative Support Specialist to perform complex administrative and operational duties at our Phillipsburg, NJ site. You will coordinate with cross-functional teams and external vendors, prepare reports, and support senior leaders while handling confidential information.

The role includes calendar management, event coordination, document control, and onboarding support with HR and IT.