Onsite Operations Admin & KPI Reporting Specialist

VWR, part of Avantor; United States; On-site; USD 46,000 - 73,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

Paid holidays and PTO

Job summary

Avantor is seeking an Administrative Support Specialist to provide comprehensive administrative and operational support within a manufacturing environment. The role involves coordinating cross-functional activities, handling confidential information, and supporting senior leaders.

You will manage research, reporting, and presentations, support expense tracking and documentation, and collaborate with Facilities and IT for onboarding and site projects. This onsite role is based in Phillipsburg, NJ.

Qualifications

• High school diploma or equivalent; Bachelor’s degree preferred.
• 2–3 years of administrative or operational support experience, preferably in manufacturing/biotech.
• Experience processing Purchase Orders.
• Experience supporting site-level or senior leadership, working with vendors and coordinating external partnerships.
• Familiarity with expense reporting, KPI tracking, and operational reporting tools.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Knowledge of SAP and ERP systems.

Responsibilities

• Perform advanced administrative support with independent judgment and prioritization.
• Coordinate cross-functional activities and communications with internal teams and external vendors.
• Conduct research, compile data, and prepare reports, dashboards, and presentations.
• Support expense tracking, cost allocation, and documentation management.
• Coordinate with Facilities and external vendors for site projects and updates.
• Track site KPIs and ensure timely, accurate reporting.
• Manage office operations including calendar and meeting coordination.
• Assist HR and Talent Acquisition processes, including onboarding logistics.

Skills

Administrative support

Vendor coordination

Data reporting

Expense tracking

Cross-functional collaboration

Multi-tasking

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

SAP

ERP system

Job description

Avantor is seeking an Administrative Support Specialist to provide comprehensive administrative and operational support within a manufacturing environment. The role involves coordinating cross-functional activities, handling confidential information, and supporting senior leaders.

You will manage research, reporting, and presentations, support expense tracking and documentation, and collaborate with Facilities and IT for onboarding and site projects. This onsite role is based in Phillipsburg, NJ.