Manufacturing Admin & Site Operations Specialist

- United States - VWR International; Phillipsburg (NJ); On-site; USD 50,000 - 70,000; Full time

Job summary

Avantor is seeking an Administrative Support Specialist to perform complex administrative and operational tasks in a manufacturing environment, requiring independent judgment and interpretation of guidelines. The role supports site priorities, coordinates with cross-functional teams and external vendors, and may involve research, reporting, dashboards, and presentations.

This full-time onsite position in Phillipsburg, NJ covers expense tracking, cost allocation, document control, onboarding

Qualifications

• 2-3 years of administrative or operational support experience, preferably in a manufacturing or biotech setting.
• Experience processing Purchase orders (POs).
• Experience supporting site-level or senior leadership, coordinating external partnerships.
• Familiarity with expense reporting, KPI tracking, and operational reporting tools.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

Responsibilities

• Perform advanced administrative support activities requiring independent judgment.
• Coordinate cross-functional activities and communications with internal teams and external vendors.
• Conduct research, compile data, and prepare reports, dashboards, presentations.
• Support financial and operational processes such as expense tracking, cost allocation, and documentation management.
• Partner with Facilities/Maintenance and external vendors to coordinate building-related projects.
• Track and support completion of site KPIs, ensuring reporting accuracy and timeliness.
• Manage office operations, including meeting coordination, calendar management, and workspace logistics.
• Plan and execute site events, meetings, and trainings, including communication and logistics.
• Oversee mailroom operations and shipments.
• Maintain document control systems in compliance with policies and regulations.
• Provide HR and Talent Acquisition support, including interview coordination and onboarding logistics.
• Coordinate with IT for onboarding needs, equipment setup, access, and workspace readiness.
• Communicate effectively with stakeholders at multiple levels to ensure alignment.
• Handle confidential information with professionalism and discretion.

Skills

Strong written and verbalCommunication

Ability to manage multiple priorities

Self-motivated and independent

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

SAP

ERP system

Microsoft Office

Job description

Avantor is seeking an Administrative Support Specialist to perform complex administrative and operational tasks in a manufacturing environment, requiring independent judgment and interpretation of guidelines. The role supports site priorities, coordinates with cross-functional teams and external vendors, and may involve research, reporting, dashboards, and presentations.

This full-time onsite position in Phillipsburg, NJ covers expense tracking, cost allocation, document control, onboarding