Operations Admin Specialist IV — Hybrid, DOE Q Eligible

Lawrence Livermore National Laboratory; Livermore (CA); Hybrid; USD 52,000 - 62,000; Full time

Job summary

Lawrence Livermore National Laboratory (LLNL) is seeking an experienced Operation Administrative Specialist IV in Livermore, CA. The role supports the Operations and Business Administration Division, with potential hybrid work and occasional work-from-home days.

The position requires DOE Q clearance eligibility, strong MS Office and database skills, and the ability to prepare complex reports and manage calendars, communications, and compliance for division activities.

Qualifications

• Ability to obtain and maintain a U.S. DOE Q-level security clearance and U.S. citizenship.
• Administrative knowledge with accurate keyboarding, editing, grammar, and proofreading skills.
• Advanced organizational skills and attention to detail with follow-through.
• Intermediate computer skills with Microsoft Office Suite, databases and calendaring software.
• Experience with automation and AI tools and software.
• Self-motivated, discreet handling of sensitive information and people interactions.
• Ability to multitask in a changing, deadline-driven environment.
• Strong communication and interpersonal skills across a diverse workforce.

Responsibilities

• Represent Operations management and serve as a resource in daily routine matters.
• Maintain spreadsheets and databases for design reviews and safety notes; manage SharePoint sites and filing systems.
• Update and manage records in the Enterprise Asset Management (EAM) system.
• Gather information, compile data, and prepare complex reports and presentations.
• Prepare correspondence for management signature, handling potentially sensitive material.
• Manage complex calendars and scheduling priorities.
• Organize meetings for design reviews and safety notes.
• Oversee GSA vehicle fleet utilization and maintenance requirements.
• Coordinate document management and compliance for division documents.
• Perform other duties as assigned.

Skills

Security clearance

Organizational skills

Office software

Databases

Calendaring tools

AI tools familiarity

Tools

Microsoft Office

ELM database

SharePoint

Job description

Lawrence Livermore National Laboratory (LLNL) is seeking an experienced Operation Administrative Specialist IV in Livermore, CA. The role supports the Operations and Business Administration Division, with potential hybrid work and occasional work-from-home days.

The position requires DOE Q clearance eligibility, strong MS Office and database skills, and the ability to prepare complex reports and manage calendars, communications, and compliance for division activities.