Operations Admin Specialist

Lippert Components; Altoona (WI); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

401(k) with employer match

Vacation days

Job summary

Lippert Components in Wisconsin is seeking an Operations Administrative Specialist to provide comprehensive administrative and systems support to Operations Senior Leadership, Finance, and HR.

This on-site role acts as the primary front desk representative for the facility, ensuring professional customer service for visitors and callers while maintaining critical team member data across multiple business systems.

Qualifications

• High school diploma or GED.
• Associate degree preferred or equivalent work experience.
• 2+ years of experience in administrative, operations support, HR, payroll, or office administration roles.

Responsibilities

• Front Office and Team Member Customer Service: Serve as the first point of contact for visitors, vendors, team members, and callers, professionally answer and direct calls, greet guests, coordinate sign-in, and manage inquiries.
• Systems Administration and Data Maintenance: Maintain team member and operational data in XA, ATM, MES, UKG, and other company systems; coordinate documentation between operations, finance and HR; support onboarding and workforce administration activities.
• Process updates and reporting: support calendar setup, organizational structure updates, and department maintenance within business systems; maintain records for Mexico in UKG; ensure accuracy and timeliness of data across platforms.
• Audit, compliance and filing: support audit activities and ensure proper filing and retention of documentation.

Skills

Administrative

HR support

Payroll

Office administration

Education

High school diploma or GED

Associate degree preferred

Tools

XA

ATM

MES

UKG

Job description

Overview

Join the Lippert Team!

Lippert is a leading, global manufacturer and supplier of highly engineered products and customized solutions, dedicated to shaping, growing and bettering the RV, marine, automotive, commercial vehicle and building products industries. We combine our strategic manufacturing capabilities with the power of our winning team culture to deliver unrivaled customer service, award-winning innovation, and premium products to all of our customers.

Operations Administrative Specialist

Our Operations Administrative Specialist will provide comprehensive administrative, and systems support to Operations Senior Leadership, Finance, and Human Resources. This role serves as the primary front desk representative for the facility, ensuring professional customer service for visitors and callers while maintaining critical team member and operational data across multiple business systems. This individual will play a key role in supporting workforce administration, operational reporting, and team member lifecycle transactions for the Automotive group in the US and Mexico.

Responsibilities:

• Front Office and Team Member Customer Service
  
  
  
  1. Serve as the first point of contact for visitors, vendors, team members, and callers.
  
  
  2. Professionally answer, screen, and direct incoming phone calls.
  
  
  3. Greet guests and coordinate visitor sign-in procedures.
  
  
  4. Manage general inquiries and direct individuals to appropriate resources.
  
  
  5. Support facility communication and front office activities.
  
  
  6. Provide admin support to Operations, Finance and HR Leaders.
  
  
  7. Assist with preparation of reports, presentations, spreadsheets, and operational communications.
  
  
  8. Coordinate meetings, schedules, and department activities as assigned.
  
  
  9. Sort incoming mail and parcel packages, delivering to assigned depts
  
  
  10. Support operational initiatives and special projects assigned.
  
  
  
  


• Systems Administration and Data Maintenance
  
  
  
  1. Maintain team member and operational data in XA, ATM, MES, UKG, and other company systems.
  
  
  2. Coordinate documentation and reporting requests between operations, finance and HR teams.
  
  
  3. Support onboarding, team member documentation and record management, and workforce administration activities.
  
  
  4. Process team member changes, including hires, terminations, transfers, department changes, shift changes, and position updates for our Mexico facilities.
  
  
  5. Maintain team member records in accordance with company policies and compliance requirements.
  
  
  6. Support recognition programs, milestone awards, team member engagement initiatives, and other programs.
  
  
  7. Update team member information, access, badges, schedules, and system permissions as needed.
  
  
  8. Ensure accuracy and timeliness of workforce data across multiple platforms.
  
  
  9. Assist with calendar setup, organizational structure updates, and departmental maintenance within business systems.
  
  
  10. Process and maintain Mexico team member records in UKG.
  
  
  11. Maintain tracking spreadsheets and documentation.
  
  
  12. Support audit and compliance activities.
  
  
  13. Ensure accurate filing and retention of required documentation.
  
  
  
  

Qualifications:

• High school diploma or GED.


• Associate degree preferred or equivalent work experience.


• 2+ years of experience in administrative, operations support, HR, payroll, or office administration roles.

This is a full-time, hourly on-site position. Normal workdays are Monday through Friday. Work hours 8:00am -4:30 pm, may vary based on business needs. Overtime, weekends, and additional hours may be required as needed.

Work Authorization/Security Clearance:

Must be legally authorized to work in the United States.

Why We are Different:

At Lippert, Everyone Matters. This is not just a tagline or empty promise; it is who we are. We have intentionally created a culture that values and celebrates our team members' unique and varied backgrounds, perspectives, and experiences. We strive to give our team members a deeper sense of purpose at work, and we continue to build a better work environment by aligning our cultural and business strategies with the needs of our team members.

What You Will Get:

• A unique, inclusive and supportive company culture.


• Comprehensive benefit offerings including medical, dental, vision, 401(k) with employer match, vacation, and more.


• Fair and competitive compensation.


• Career development, mentoring, and opportunities to grow.


• Holiday, personal, and vacation days

Pay Group : AAP/EEO Statement

Lippert provides equal employment opportunity to all team members and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, ancestry, age, genetic information, disability, citizen status, protected veteran status, military service, marital status or any other legally protected category as established by federal, state, or local law. This policy governs all employment decisions, including recruitment, hiring, job assignment, compensation, training, promotion, discipline, transfer, leave-of-absence, access to benefits, layoff, recall, termination and other personnel matters. All employment and personnel-related decisions are based solely upon legitimate, job-related factors, such as skill, ability, past performance, and length of service with Lippert.

Lippert's strong commitment to equal employment opportunity requires a commitment by each individual team member. Compliance with the letter and spirit of this policy is required of all team members. Violations of this policy should be immediately reported to your leader or to any member of leadership. Team members who violate this policy will be subject to disciplinary action, up to and including termination of employment.

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