Operations & Admin Specialist

Smurfit Westrock; Louisville (KY); On-site; USD 42,000 - 62,000; Full time

Job summary

Smurfit Westrock in Louisville, KY seeks an detail-oriented administrative accountant to oversee recycling material processes, assign production and safety duties, and participate in Health and Safety programs. Responsibilities include basic accounting tasks (A/R, A/P, GL), vendor management, data entry, and coordinating with suppliers.

The role requires a high school diploma, solid accounting knowledge, proficiency in data entry, and strong communication.

Qualifications

• Must have a high school diploma or G.E.D.
• Accounting experience in A/R, A/P and/or GL and basic understanding of accounting principles.
• Must have ability to perform intermediate arithmetic dealing with decimals, fractions, ratios, etc.
• Must have basic computer skills (email, word processing, etc.).
• Must be able to operate basic office equipment (fax machine, copy machine, etc.).
• Able to respond quickly to changing demands and processes.
• Maintain high productivity/activity level, complete and submit timely and accurate information independently.
• Strong interpersonal skills; excellent written and verbal communication capabilities.
• Excellent organizational and follow-up skills.
• Must pass background check and pre-employment drug screening.
• Must be willing to work overtime as needed.
• Must be able to maintain good attendance.
• Must be able to perform all essential job functions with or without reasonable accommodation.

Responsibilities

• Oversee the processes and baling of incoming recycling materials to ensure outbound materials are saleable to brokers or mills.
• Assign and oversee production, safety, and housekeeping duties.
• Participate in and encourage employee involvement in Health and Safety Programs.
• Perform basic accounting tasks including accounts receivable, accounts payable and/or general ledger duties.
• Process A/P with vendor set ups, PO initiation, invoice entry, and purchasing card transactions.
• Answer and screen phone calls.
• Assist with daily scale operations or Office Manager duties as needed.
• Produce weekly shipment lists for inbound and outbound loads.
• Data entry into multiple operating systems for safety, financial, environmental, and other components.
• Track and pay vendor payments through Concur and JDE.
• Place orders through vendors for office and operations.
• Participate in Safety Engagement activities.
• Send monthly reporting to suppliers.
• Ensure Vendor COI and Indemnity forms are valid.
• Assist in month-end closing.

Skills

Accounting

Accounts receivable

Accounts payable

General ledger

Data entry

Microsoft Office

Education

High school diploma

Job description

Smurfit Westrock in Louisville, KY seeks an detail-oriented administrative accountant to oversee recycling material processes, assign production and safety duties, and participate in Health and Safety programs. Responsibilities include basic accounting tasks (A/R, A/P, GL), vendor management, data entry, and coordinating with suppliers.

The role requires a high school diploma, solid accounting knowledge, proficiency in data entry, and strong communication.