Administrative Assistant

Smurfit-Westrock; Louisville (KY); On-site; USD 42,000 - 52,000; Full time

Job summary

Smurfit Westrock seeks an entry-level accounting/office clerk to manage basic accounting tasks and support daily operations in Louisville. You will handle A/R, A/P, and GL duties, process invoices and vendor payments, and assist with office workflows.

Strong data-entry skills and computer literacy are essential. You will contribute to safety programs and month-end close activities while supporting shipping and receiving processes and vendor communications.

Qualifications

• Accounting experience in accounts receivable, accounts payable and/or general ledger.
• Basic understanding of accounting principles and arithmetic with decimals and ratios.
• Proficient in basic computer skills and office equipment operation.
• Ability to respond quickly to changing demands and maintain accuracy.

Responsibilities

• Perform basic accounting tasks including accounts receivable, accounts payable and/or general ledger duties.
• Process vendor set ups, purchase orders, invoices, and vendor payments in the financial system.
• Answer and screen phone calls; assist with daily scale operations or Office Manager duties as needed.
• Produce weekly shipment lists for inbound and outbound loads and perform data entry across systems.
• Participate in Safety Engagement activities and month-end closing processes.

Skills

A/R

A/P

GL

Data entry

Microsoft Office

Education

High school diploma

Tools

Concur

JDE

Job description

Smurfit Westrock (NYSE:SW) is the go-to leader and partner of choice in sustainable packaging. We are dedicated to creating efficient and scalable paper and packaging solutions to help solve complex packaging challenges. Guided by our values of safety, loyalty, integrity and respect, we are committed to delivering meaningful value for shareholders, customers, employees and the communities where we operate.

The opportunity:

Oversee the processes and baling of incoming recycling materials so that outbound recycling materials are acceptable for sale to various brokers or mills. Assign and oversee execution of production, safety, and housekeeping duties. Active participation in and encourage employee involvement in the Health and Safety Programs of Smurfit Westrock.

How you will impact Smurfit Westrock:

• Perform basic accounting tasks including accounts receivable, accounts payable and/or general ledger duties.
• Performs all A/P processing, research and investigation including vendor set ups as required, initiation and processing of vendor PO’s, receiving and entering invoices into the financial system and maintaining all purchasing card transactions
• Answer and screen phone calls.
• Cross functional office role. Will assist with daily scale operations or Office Manager duties as needed.
• Assist Team by producing weekly shipment list for all inbound and outbound loads.
• Data entry into multiple operating systems for safety, financial, environmental, and other components of the business.
• Tracks, records, pays all vendor payments through Concur and JDE.
• Places orders through vendors for office and operations.
• Participation in all Safety Engagement activities
• Sends all Monthly Reporting to Suppliers
• Ensures all Vendor COI and Indemnity forms are Valid.
• Assists in the month end closing process.
• Active participant in the Health and Safety programs of Smurfit Westrock
• Performs other job duties as needed.

What you need to succeed:

• Must have a high school diploma or G.E.D.
• Accounting experience in A/R, A/P and/or GL and basic understanding of accounting principles.
• Must have ability to perform intermediate arithmetic dealing with decimals, fractions, ratios, etc.
• Must have basic computer skills (email, word processing, etc.).
• Must be able to operate basic office equipment (fax machine, copy machine, etc.).
• Able to respond quickly to changing demands and processes.
• Maintain high productivity/activity level, complete and submit timely and accurate information independently.
• Strong interpersonal skills; excellent written and verbal communication capabilities.
• Excellent organizational and follow-up skills.
• Must pass background check and pre-employment drug screening.
• Must be willing to work overtime as needed.
• Must be able to maintain good attendance.
• Must be able to perform all essential job functions with or without reasonable accommodation.

Candidates are required to undergo a drug screening after receiving a conditional job offer, but before starting employment.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.