Administrative Assistant

Smurfit Westrock; Louisville (KY); On-site; USD 42,000 - 62,000; Full time

Job summary

Smurfit Westrock in Louisville, KY seeks an detail-oriented administrative accountant to oversee recycling material processes, assign production and safety duties, and participate in Health and Safety programs. Responsibilities include basic accounting tasks (A/R, A/P, GL), vendor management, data entry, and coordinating with suppliers.

The role requires a high school diploma, solid accounting knowledge, proficiency in data entry, and strong communication.

Qualifications

• Must have a high school diploma or G.E.D.
• Accounting experience in A/R, A/P and/or GL and basic understanding of accounting principles.
• Must have ability to perform intermediate arithmetic dealing with decimals, fractions, ratios, etc.
• Must have basic computer skills (email, word processing, etc.).
• Must be able to operate basic office equipment (fax machine, copy machine, etc.).
• Able to respond quickly to changing demands and processes.
• Maintain high productivity/activity level, complete and submit timely and accurate information independently.
• Strong interpersonal skills; excellent written and verbal communication capabilities.
• Excellent organizational and follow-up skills.
• Must pass background check and pre-employment drug screening.
• Must be willing to work overtime as needed.
• Must be able to maintain good attendance.
• Must be able to perform all essential job functions with or without reasonable accommodation.

Responsibilities

• Oversee the processes and baling of incoming recycling materials to ensure outbound materials are saleable to brokers or mills.
• Assign and oversee production, safety, and housekeeping duties.
• Participate in and encourage employee involvement in Health and Safety Programs.
• Perform basic accounting tasks including accounts receivable, accounts payable and/or general ledger duties.
• Process A/P with vendor set ups, PO initiation, invoice entry, and purchasing card transactions.
• Answer and screen phone calls.
• Assist with daily scale operations or Office Manager duties as needed.
• Produce weekly shipment lists for inbound and outbound loads.
• Data entry into multiple operating systems for safety, financial, environmental, and other components.
• Track and pay vendor payments through Concur and JDE.
• Place orders through vendors for office and operations.
• Participate in Safety Engagement activities.
• Send monthly reporting to suppliers.
• Ensure Vendor COI and Indemnity forms are valid.
• Assist in month-end closing.

Skills

Accounting

Accounts receivable

Accounts payable

General ledger

Data entry

Microsoft Office

Education

High school diploma

Job description

The opportunity:

Oversee the processes and baling of incoming recycling materials so that outbound recycling materials are acceptable for sale to various brokers or mills. Assign and oversee execution of production, safety, and housekeeping duties. Active participation in and encourage employee involvement in the Health and Safety Programs of Smurfit Westrock.

How you will impact Smurfit Westrock:

• Perform basic accounting tasks including accounts receivable, accounts payable and/or general ledger duties.
• Performs all A/P processing, research and investigation including vendor set ups as required, initiation and processing of vendor PO’s, receiving and entering invoices into the financial system and maintaining all purchasing card transactions
• Answer and screen phone calls.
• Cross functional office role. Will assist with daily scale operations or Office Manager duties as needed.
• Assist Team by producing weekly shipment list for all inbound and outbound loads.
• Data entry into multiple operating systems for safety, financial, environmental, and other components of the business.
• Tracks, records, pays all vendor payments through Concur and JDE.
• Places orders through vendors for office and operations.
• Participation in all Safety Engagement activities
• Sends all Monthly Reporting to Suppliers
• Ensures all Vendor COI and Indemnity forms are Valid.
• Assists in the month end closing process.
• Active participant in the Health and Safety programs of Smurfit Westrock
• Performs other job duties as needed.

What you need to succeed:

• Must have a high school diploma or G.E.D.
• Accounting experience in A/R, A/P and/or GL and basic understanding of accounting principles.
• Must have ability to perform intermediate arithmetic dealing with decimals, fractions, ratios, etc.
• Must have basic computer skills (email, word processing, etc.).
• Must be able to operate basic office equipment (fax machine, copy machine, etc.).
• Able to respond quickly to changing demands and processes.
• Maintain high productivity/activity level, complete and submit timely and accurate information independently.
• Strong interpersonal skills; excellent written and verbal communication capabilities.
• Excellent organizational and follow-up skills.
• Must pass background check and pre-employment drug screening.
• Must be willing to work overtime as needed.
• Must be able to maintain good attendance.
• Must be able to perform all essential job functions with or without reasonable accommodation.

Candidates are required to undergo a drug screening after receiving a conditional job offer, but before starting employment.