Operations Admin & Logistics Coordinator

Parallel Products; Louisville (KY); On-site; USD 21,000 - 30,000; Full time

Job summary

Parallel Products in Louisville, KY is seeking an Operations Admin to support shipping, invoicing, and documentation in a non-exempt, full-time role. You will reconcile gauge sheets, upload photos, enter product data, and verify paperwork for alcohol and non-Coke loads.

The role emphasizes accurate data handling, timely communication with plant, customs and accounting, and coordinating outbound shipments plus reporting. Strong organization and attention to detail are essential.

Responsibilities

• Reconcile gauge sheet with bill of lading for full product non-Coke accounts. Discrepancies must be addressed immediately with the plant and/or elevated to customer service department.
• Upload digital photos onto PC, filing onto the server. Send photos as needed to accounting and/or customer to verify special billing.
• Enter and update full product information in Keyz on a daily basis.
• Verify that all alcohol loads have proper documentation before releasing for destruction (customs & domestic). Contact breweries and customs for any missing or incorrect paperwork.
• Create affidavits for all alcohol loads and non-Coke loads.
• Schedule outbound shipments
• Maintain commodity reports.
• Volume report to Plant Manager.
• Consolidate gauge sheets with the audit counts and enter into the customer database and Keyz.
• Audit, reconcile, prepare and send weekly invoicing and redemption reports to accounting.
• Receive invoices. Create purchase orders and post batches using Great Plains.
• Assist incoming calls regarding schedules and bills of lading for outbound aluminum bales, cardboard, bags, and HDPE.

Job description

Parallel Products in Louisville, KY is seeking an Operations Admin to support shipping, invoicing, and documentation in a non-exempt, full-time role. You will reconcile gauge sheets, upload photos, enter product data, and verify paperwork for alcohol and non-Coke loads.

The role emphasizes accurate data handling, timely communication with plant, customs and accounting, and coordinating outbound shipments plus reporting. Strong organization and attention to detail are essential.