Shipping Coordinator

Topy America, Inc.; Frankfort (KY); On-site; USD 50,000 - 60,000; Full time

Job summary

Topy America, Inc. is seeking a Shipping Coordinator in Frankfort, KY to manage customer shipments, work orders, and Finished Goods inventory, ensuring on-time delivery scores. The role handles paperwork, ASN data, and carrier coordination in a busy manufacturing setting.

Responsibilities include updating orders, communicating with customers and plant personnel, and maintaining accurate invoicing and packaging per customer specs. This is a full-time, on-site position with standard weekday hours.

Qualifications

• Proven problem-solving and analytical skills.
• Strong verbal and written communication abilities.
• Self-starting with excellent time management and prioritization.
• Proficient with Microsoft Excel and related formulas.

Responsibilities

• Complete shipping information, including paperwork and delivery date input.
• Serve as customer plant contact for ship-to locations and portals.
• Manage jobs/work orders for service parts and daily finished goods inventory.
• Routinely update and complete sales order entry in the system.
• Coordinate trucking arrangements for daily loading and unloading.
• Transmit data in ASN and ensure accurate documentation.
• Maintain adequate dunnage for production and shipments.
• Ensure invoicing is completed according to schedule.
• Generate shipping labels and confirm material handling packaging meets specs.
• Interface with manufacturing and purchasing on status and planning.

Skills

Problem solving

Communication

Self-start

Excel

Education

High school diploma

Associates degree

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Frankfort, KY, US

6 days ago Requisition ID: 1095

Salary Range: $50,000.00 To $60,000.00 Annually

SUMMARY

The Shipping Coordinator is responsible for managing customer shipments, work orders and Finished Good Inventory to maintain on time delivery scores.

RESPONSIBILITIES

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Complete shipping information, including paperwork, and delivery date input.
• Customer Plant Contact for specific ship to’s along with customer and logistics portals.
• Manages jobs/work orders for service parts.
• Daily Inventory of Finished Goods.
• Routinely up-dates and completes sales order entry
• Completes trucking arrangement for daily loading and unloading
• Responsible for the transmittal and data in ASN
• Ensures the facility maintains sufficient dunnage for production and customer shipment
• Ensures invoicing is completed according to schedule
• Generates the Shipping Labels.
• Ensure material handling packaging is controlled per customer specifications.
• Interface with manufacturing personnel, purchasing personnel, etc. on material status and production planning issues

KNOWLEDGE AND SKILL REQUIREMENTS

• Demonstrated problem solving and analysis.
• Ability to communicate with associates and venders verbally and electronically
• Self start with strong understanding of time management and ability to establish priorities.
• Proficient in Microsoft applications with specializing in Excel formulas

SUPERVISORY RESPONSIBILITY

This position does not supervise other associates.

WORK ENVIRONMENT

This job operates in a professional office environment. The role routinely uses standard office equipment such as computes, phones, photocopiers, filing cabinets and fax machines. While performing some duties of this job, the employee is exposed to dust particles and mobile equipment. The noise level on the job site can be loud

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is largely a sedentary role; however, the position does access the manufacturing facility. To navigate the area the individual will need to be able to walk moderate distances, climb a limited amount of stairs, and have the ability to communicate with operators safely.

POSITIONA TYPE / EXPECTED HOURS OF WORK

This is a full-time position, and hours of work and days are Monday through Friday, 8:00 a.m. to 4:45 p.m. Occasional evening and weekend work may be required as job duties demand.

TRAVEL

This position does not travel.

EDUCATION

• High school diploma or Associates degree, preferred
• 2.5 years experience in production controls within a manufacturing environment