Operations Admin & Documentation Specialist

SGS North America Inc.; Village of Farmingdale (NY); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Health insurance: Medical, dental, and

Life insurance

401(k) with company match

Tuition reimbursement program

Paid time off

Family leave

Professional growth: Online and in‑p``

Job summary

SGS North America Inc. is seeking an Administrative Assistant to support Operations, Facilities, and Quality Control at our Farmingdale location. The role focuses on improving daily business efficiency and handling clerical tasks, documentation, and customer communications.

Responsibilities include processing quotes, reviewing test reports, data entry in Oracle, and ensuring accurate order confirmations. A strong command of English and proficient MS Office skills are essential.

Qualifications

• Ability to coordinate multiple projects at once.
• Ability to work independently, use time wisely and multi-task.
• Language Skills: English
• Mathematical Skills: Intermediate
• Reasoning Skills/Abilities: Intermediate
• Computer Skills: Proficiency with Microsoft Office applications, including Outlook, Word and Excel.
• Strong attention to detail and organizational and interpersonal skills

Responsibilities

• Provide administrative support to operations team to increase the overall efficiency of a company's daily business operation.
• Perform clerical duties including filing, scanning and emailing.
• Review customer test reports & customer cards for accuracy
• Type test customer test reports
• Prepare and email customer quotation at direction of sales team
• Review the test sample entry for accuracy
• Oracle order confirmation and proforma invoice entry
• Provides excellent customer service to clients, and maintains positive interaction with peers and supervisors
• Performs additional office management tasks as directed
• Adheres to internal standards, policies, and procedures

Skills

Microsoft Office

English

Time management

Detail orientation

Job description

SGS North America Inc. is seeking an Administrative Assistant to support Operations, Facilities, and Quality Control at our Farmingdale location. The role focuses on improving daily business efficiency and handling clerical tasks, documentation, and customer communications.

Responsibilities include processing quotes, reviewing test reports, data entry in Oracle, and ensuring accurate order confirmations. A strong command of English and proficient MS Office skills are essential.